Library Assistant I [Vault-Reconciliation Assistant -UCLA Film & Television Archive, Summer 2025 ]

Duties:

Under supervision of the Head of Collections, the Vault Reconciliation Assistant fulfills various duties across each shift depending on assignment and role as determined in advance by the Head of Collections. The Vault Reconciliation Assistant will assist with consolidating, reorganizing, re-housing, scanning and assigning locations to audio/visual film and video elements within Collections. They will also have an opportunity to sort, identify, inspect and assess collection(s) which may include 8mm, 16mm or 35mm film and/or multiple video elements.

The Vault Reconciliation Assistant will be trained in the basics of vault organization and logistical planning as well as opportunities for film handling, including film preparation, condition checks, and winding. Job duties will change from assignment to assignment depending on where the work load goes on that particular week/month.

Project tasks include physically moving, organizing, and scanning audio/visual film and video elements within Collections. Some tasks include handling and winding through film elements to obtain and enter information into the Archive’s FileMaker Pro asset management database utilizing established archival protocols. Data found will be used to facilitate formal MARC cataloging and eventual online public access to collections information. Other duties may include assisting with other Collections related pro

Required Skills and Knowledge:

Careful attention to detail and ability to work independently when necessary.

Ability to get to work reliably and on time.

Ability to be present in the workplace during normal working hours.

Ability to initiate and maintain cooperative working relationships with co-workers, supervisors, and managers.

Ability to follow directions from supervisors.

Preferred Skills and Knowledge:

Experience with data entry and database use, particularly FileMaker.

Familiarity with common film and video formats.

Manual dexterity and ability to lift and carry boxes weighing up to 40 lbs.

Basic handling and inspection skills for multiple types of physical media.

Knowledge of moving images and general cataloging practice and familiarity with descriptive standards.

The Vault Reconciliation Assistant position is available to UCLA and non UCLA students and must be filled by a Graduate student.

A resume and cover letter are required.

Application deadline: Friday, June 06, 2025.

To apply, please visit: https://www.library.ucla.edu/about/student-opportunities

If you are not a UCLA student, please enter all 0’s in the UCLA Student ID Number field in the application.

Job Code: FTVA08