Summer 2025 BMF Executive Assistant Internship

Who we are

BMF is a collective of Cultural Engineers headquartered in NYC with offices in Miami, Los Angeles and London. We are a global, full-service integrated marketing agency, specializing in event design & production, brand marketing, marketing strategy, sponsorships, talent management & bookings, publicity, and social media & influencer relations. We constantly strive to expand our offering as an agency. 

Does this sound like you? 

The Executive Assistant Internship is designed to support the Founding Partner and executive team by keeping calendars on track, communications polished, and operations running smoothly behind the scenes of high-level client work. This internship offers a unique opportunity to gain exposure to the marketing industry. Your responsibilities will encompass:

• Coordinating and scheduling Zoom Sales meetings
• Identifying emerging industry trends and relevant market insights
• Coordinate and manage the Founding Partner’s daily calendar, including meeting scheduling and follow-ups
• Draft, organize, and track travel itineraries and event RSVPs
• Monitor CRM activity and assist with contact management and tracking
• Code and reconcile expenses in alignment with internal systems
• Assist with client communication, including confirmations, scheduling, and status updates
• Managing the distribution and execution of contracts
• Facilitating the sending of client appreciation gifts
• Maintaining and updating the outreach database
• Participating in client meetings and meticulously recording notes for subsequent follow-up
• Assisting in the preparation and delivery of sales presentations
• Continuously expanding your knowledge of the company's products and services to enhance support for sales efforts
• Join high-level calls with major brands and take accurate, professional notes
• Undertaking other duties as assigned by management

This internship provides a dynamic learning experience that allows you to actively contribute to our business development efforts while gaining:

• Direct exposure to C-suite level conversations and executive workflows
• A behind-the-scenes understanding of business development and relationship management at the top level
• A structured, fast-paced, and highly administrative environment by design. While it may not be the right fit for everyone, it provides an exciting opportunity for the right candidate who wants a career path that works closely with senior leaders and executives, gaining unique insight into decision-making, business strategy, and organizational operations. This access can be invaluable for learning and networking.

BMF Internship Program

Our internship program is designed to give students a distinct learning experience different from the exposure acquired at schools or have had in previous internships. Through day-to-day mentorship, hands-on experience and access to category experts across the agency, our goal is for interns to be able to discover the ins and outs of all aspects of integrated marketing.

We ask interns to bring a professional attitude as well as the experience they have already collected. To us this means interns have and share ideas, are engaged in assignments, listen, ask questions, follow directions, show up on time, and in general give it their all. In return, it means BMF gives interns time, feedback, insight, help, and a push in the right direction when needed. Bottom line – we are in this together, so we all learn and have a rewarding and fun experience.

Our internship program offers a robust learning initiative available via remote meetings.

Requirements

• Must be able to receive school credit for completing an internship
• Comfortable completing an unpaid internship (Our internships are for academic credit only)
• Is available  to join us 3+ days per week (or a minimum of 24 hours per week). 
• Interest in learning about starting, managing, and/or growing a business
• Must have EXCELLENT written and verbal English language skills
• Proactive team player; accountable and responsible
• Creative thinker with the ability to identify upcoming trends
• Problem solver, aptitude to work under pressure and meet deadlines in a fast-paced environment
• Strong attention to detail with outstanding multitasking and organizational skills
• Must be highly skilled with Microsoft Office Suite, especially Excel, and Keynote preferred, but not essential

Core Competencies

• Professionalism & Discretion
• Attention to Detail
• Time Management & Prioritization
• Proactive Communication
• Initiative & Ownership

Important Notes: 

• This internship is available for academic credit exclusively. If you are unable to earn school credit, you are ineligible for this internship opportunity.
• If you require a work visa to participate in the BMF internship program, we can assist you in navigating the process. However, it is crucial for you to take full responsibility for completing the visa requirements before the internship start date. Please note that BMF does not cover or reimburse any visa fees associated with your application or approval process.
• All interns are expected to provide their own laptop. Although we have a preference for Apple laptops, it is not mandatory.
• Please be mindful that we do not provide accommodations or meals for our interns. It is the responsibility of each intern to secure their own housing in the city where they will be interning.
• We do offer reimbursement for local metro cards in the city where you will be interning.