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Philanthropy Coordinator

Sweet Adelines International
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Role and Responsibilities:

Under the supervision of the Assistant Director of Philanthropy, the Philanthropy Coordinator will provide assistance in the area of fundraising logistics, donor relations, and general administrative support. This is a part-time role.


Essential Functions

  • Fundraising Logistics: Coordinate direct mail campaign logistics for annual campaign to meet required deadlines for mailing and eblasts.
  • Donor Relations:  Assure thank you/gift acknowledgement letters are provided to all donors, develops a system for maintaining all donor remit slips, provides AD with report on responses, provide CAO with copies of the slips from individuals who check the estate giving box. Maintains the excel spreadsheet of donors who have signed a letter of intent and work with finance team to charge credit cards in accordance with donor requests. Track RSVP list for in-person and virtual donor events, update the virtual Memorial Donor Wall with new names as needed. 
  • Data: Facilitate data pulls from Impexium system as needed to support fundraising solicitation, campaign status reports, and donor recognition activities such as identification of prospects for higher level of giving, donations report, and the thank you call report. Coordinate the donor thank you call program, assigning and tracking calls and supporting the Philanthropy Committee members with scripts. Record notes as needed to donor Impexium record. Pull invitation lists for donor recognition events as requested. 
  • Nancy Bergman Legacy Society (NBLS): maintain tracking of NBLS members in Impexium and on excel tracking document, create thank you letters, mail out membership pins. 
  • Philanthropy Committee: Serve as a resource to the Philanthropy Committee including but not limited to distribution of meeting materials, development of power point presentations, posting of information to the Share File.
  • Administrative Support General:  As requested, proof correspondence prepared by AD and or CA and prepare for mailing, assist AD and CAO with power point as requested to report on Campaign status or special projects, prepared check requests related to fundraising vendors as requested, schedule large group meetings as requested, prepare monthly status reports.  Serve as point person for monitoring the Philanthropy@sweetadelines.com email box.