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Administrative Intern Undergraduate/Graduate

City of Beverly Hills
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Who We Are

The City of Beverly Hills has a long-standing reputation for providing superior customer service to residents, businesses, and visitors. This characteristic, combined with outstanding staff in all departments, has been a hallmark of success for this high-performance organization. The municipal government (approximately 1,000+ full-time and part-time employees) provides the highest quality safety services, recreational, municipal services, and physical environment.

What We Do

The department The Community Development Department guides the planning, development, and preservation of the City of Beverly Hills. The department is composed of six divisions (Administration, Community Preservation, Community Filming and Event Permits, Development Services, Planning, and Rent Stabilization) and provides staff support to three commissions (Architectural and Design Review, Cultural Heritage, and Planning). Community Development is responsible for the review and processing of all private development projects to ensure compliance with the General Plan, Zoning Ordinance, and Building Code including planning entitlements, zoning and plan review, permits, and inspections. The department preserves the community’s character and high quality of life through the code enforcement and historic preservation programs and administration of the Rent Stabilization Ordinance.

Who We Are Looking For
 

The City of Beverly Hills is seeking an outstanding graduate student in a field related to Engineering, Architecture, Planning, Public Policy, Public Sector Management, or a related field, for an Administrative Intern position in the Community Development Department to support the various programs. The ideal candidate should have general knowledge of municipal government practices, standard office equipment, and general knowledge of public meeting processes. 

Candidates who apply for this recruitment may fill vacancies in other departments with this classification.

Please note: There are two levels of Administrative Intern. Compensation is based on student's current enrollment status.
 

  • Administrative Intern - Undergraduate level: $17.04 - $20.71
  • Administrative Intern - Graduate level: $20.13 -$24.47
     

Selection Process
 

  • Candidates must meet the minimum qualifications as outlined in the job bulletin at the time of submission unless specified otherwise.
  • When an application is being reviewed, only information included in the Education, Work Experience, Certificates and Licenses, and Skills sections of the application will be considered to determine whether an applicant meets the minimum qualifications.
  • Résumés and cover letters are not reviewed or considered when screening for minimum qualifications.
  • Résumés and cover letters are not accepted in lieu of a complete job application.
  • Required supplemental attachments (i.e. diplomas, degrees, certifications or transcripts, etc.) must be included as part of the original application and may not be emailed separately unless explicitly stated otherwise or approved to be submitted separately.
  • Applications must have clear, concise, and complete information regarding their qualifications for the position, including detailed responses to all supplemental questions, if applicable.
  • Incomplete applications will not be considered or reviewed.
  • If you have problems creating a user account or submitting your online application, please review the online applicant guide or contact NEOGOV applicant support directly at 855.524.5627 (Please note: Applicant Support hours are Monday through Friday, 8am - 5pm Pacific Time and, depending on call volume, may be an automated voicemail system or live support).
  • The utilization of Artificial Intelligence (A.I.) during any step in the selection process will be grounds for disqualification.

The selection process may include an oral interview.

Proof of Education

To be considered for the Administrative Intern position, you must attach proof of enrollment and course transcripts to your Government Jobs account at the time of application and before the closing date. Official or unofficial transcripts will be accepted. You may also be required to provide additional documentation to verify proof of current enrollment at a later time throughout the recruitment process.

If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE).

NOTE: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification or disciplinary action, up to and including termination. 

Conviction History

As a finalist for a job, you will be contacted to schedule a fingerprinting appointment and your fingerprints will be sent to the California Department of Justice(DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. Having a conviction history does not automatically preclude you from a job with the City.

The City of Beverly Hills will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the City of Beverly Hills is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting calcivilrights.ca.gov. 

EEO Statement

The City of Beverly Hills is an equal opportunity employer and is committed to providing an inclusive and accessible work environment without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, driver’s license status or any other status protected under federal, state and/or local law. If you require a reasonable accommodation to assist with the application, examination or interview process, please contact our Human Resources department at humanresources@beverlyhills.org. Please note that this request must be made at least three business days prior to any test or interview in the selection process.

The City of Beverly Hills is compliant with SB1100 which amends California's Fair Employment and Housing Act (FEHA) prohibiting employers from requiring a driver's license in certain job postings. 

Disaster Service Workers
All City of Beverly Hills employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

NOTE: The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.

 

Major Duties

Under general supervision, the undergraduate student provides short-term staff support to all City departments, divisions, functions or special projects; assists in performing specific and miscellaneous duties as assigned and does related work as required.  The position will expose students to career options within a Municipal Government environment. 

Some of the core duties include, but are not limited to: 
 

  • Assists in analyzing data
  • Assists in collecting data for department studies, functions, and/or projects.
  • Assists in budget preparation and maintenance.
  • Assists in administrative and clerical support activities as needed.
  • Assists in preparation of Commission meetings and packets.
  • Attends Commission meetings, City Council sessions.
  • May assist in preparation of agenda statements, administrative regulations, procedural manuals, revision of rules and regulations, resolutions, press releases, etc. Interacts with the public in person or via telephone.
  • Prepares reports and summaries.
  • Uses a computer and maintains appropriate records and files.
  • Performs basic research. May participate in a "Rotational Internship" assisting various departments or in a "Department - Assigned Internship".
  • Performs related duties as required

 

Minimum Qualifications

 

  • Current enrollment at an accredited College or University and in good standing is required for an Undergraduate Student Intern.
  • Current enrollment in an accredited college or university is required.
  • Coursework in Public Administration, Urban Planning, Industrial Psychology or related field is desirable.

 

Knowledge, Skills & Abilities

 

Knowledge:

  • Must have general knowledge of research methods and techniques.
  • Must have a strong desire to work in a public service oriented environment.

Skills:

  • Must have good organizational skills.

Ability to:

  • Prepare and present a variety of concise reports.
  • Independently understand facts and draw sound conclusions.
  • Analyze and problem solve.
  • Work effectively and communicate clearly both orally and in writing.
  • Use computers and learn computer programs
  • Follow directions and complete assignments in a timely and efficient manner.