Event Promotions Coordinator

This position is responsible for executing various at-track sponsor deliverables. The successful candidate will play a pivotal role in ensuring the seamless execution of sponsor commitments, signage placement, hospitality program support and on-site display management. The hands-on role requires an individual with a strong attention to detail, problem solving skills, strong work ethic, and the ability to thrive in a fast paced environment.

Responsibilities:

• Execute at-track deliverables for partners, including but not limited to: contract fulfillment, signage, reporting,  and contingency program support
• Lead for on-site signage (sponsor, series, etc.) including physical installation and teardown of signage at each event; develop holistic vision for placement and visibility of signage; make judgement decisions
• Execute race elements such as Victory Lane and Dash Draw; ensure all sponsor obligations are fulfilled; communicate with announcers, towers, public relations, and Fan Experience as necessary
• Assist with on-site hospitality program for partners (including but not limited to set-up, hosting, and tear down)
• Oversee and manage partner displays to ensure set-up (location) is in optimal location; monitoring partner needs throughout each event; and ensuring teardown is complete and partner exits facility
• Consistently monitor, evaluate and improve the existing process(es) of at-track deliverable fulfillment; develop, plan and execute alternative methods
• Document each event through photos (uploading into online system) and complete event checklists/recaps
• Maintain facility-specific guides including detailed plans for deliverable fulfillment
• Interact with and serve as a resource for at-event partners and/or their representatives
• Provide support for any sponsor-related giveaways or promotions.
• Manage inventory of banner and sponsor decals
• Ensure administrative elements are fulfilled, such as booking lodging, coordinating travel with other employees; completing timely and accurate expense reports, etc.
• Other duties as assigned (both office and on-site)

Required Skills:

• 1+ years related experience, preferably in a hands-on capacity
• Background in racing, event management or sports marketing a plus
• Strong problem solving skills required
• Valid driver’s license required
• Entrepreneurial spirit needed
• Proficient in Microsoft Office
• Able to communicate with a variety of people
• Able to handle a variety of priorities simultaneously
• Must be able to enter and exit Canada
• A DOT medical card is required as this position will drive a company vehicle from time to time (sometimes pulling a trailer).

Notes:

• This role is based in Concord, NC and requires an in-office presence
• This role travels throughout the US and Canada and will be responsible for procuring and maintaining credentials for such travel
• Travel is required for this role. During racing season, overnight travel may be 50-75% average per month, with it dropping to 5-10% outside of racing season
• This position requires frequent walking and standing, with occasional sitting; climbing, bending, stretching, kneeling and crawling will occur daily; the use of hands to grasp and feel frequently; the occasional lifting of up to 30 pounds; and may require use of close vision.  This position is primary outdoors and will experience exposure to the elements.