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Donor Relations & Marketing Assistant

Bay View Association
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Position Title: Donor Relations & Marketing Assistant

 

ABOUT THE BAY VIEW ASSOCIATION

Bay View Association (BVA) is an independent 501(c)(3). BVA is a National Historic Landmark (https://www.miplace.org/historic-preservation/programs-and-services/historic-landmarks/bay-view-association/) that currently has 445 Victorian cottages, 2 inns, 30 historic buildings, and 900 members.  Bay View is a Chautauqua on Lake Michigan, offering four program areas: Performing Arts, Worship & Religious Life, Education, and Recreation. Cottages may be occupied from May through October.

 

POSITION SUMMARY

Are you passionate about making a difference in a historic, mission-driven community? Bay View Association is looking for a creative and organized Donor Relations & Marketing Assistant to help strengthen donor relationships, coordinate volunteers, and enhance our marketing efforts. This is an exciting opportunity to join a dynamic team and contribute to a legacy of culture, education, and philanthropy. The ideal candidate will be an organized self-starter with excellent customer service skills and a passion for supporting the mission of Bay View Association.

ESSENTIAL JOB FUNCTIONS 

 

  • Assist with the production and mailing of fundraising appeals, including the Annual Fund appeal, Year-End appeal, Giving Tuesday campaign, and other initiatives as required.
  • Process donations and generate acknowledgment letters in a timely and accurate manner.
  • Maintain and update the donor database, ensuring data accuracy and integrity.
  • Support fundraising efforts by preparing reports, tracking donor engagement, and assisting with donor stewardship initiatives.
  • Act as the Volunteer Coordinator, assisting with recruitment, scheduling, and communication with volunteers.
  • Assist with marketing and communications efforts, including social media management, email campaigns, and promotional materials.
  • Collaborate with the Director of Donor Relations & Communications to develop fundraising literature, including brochures, logos, and artwork as needed.
  • Manage and update social media platforms to enhance engagement and outreach.
  • Answer development-related inquiries and provide excellent customer service to donors, members, and stakeholders.
  • Answer telephones during peak times to support office operations.
  • Attend Development Committee meetings and provide administrative support as needed.

QUALIFICATIONS 

  • Associate’s degree or equivalent work experience.
  • Experience in administrative work, fundraising, or marketing preferred.
  • Strong proficiency in Microsoft Office Suite, Office 365, and online research tools.
  • Proficiency with Canva, Publisher, and other graphic design tools is a plus.
  • Experience with Raiser’s Edge or similar donor database software is a plus but not required.
  • Exceptional organizational skills and the ability to prioritize tasks in a fast-paced environment.
  • Strong written and verbal communication skills with attention to detail.
  • Positive attitude, a proactive mindset, and the ability to multitask effectively.
  • Ability to work both independently and collaboratively in a team-oriented environment.
  • High level of discretion and ability to maintain confidentiality regarding donor and organizational information.
  • Willingness to adapt and assist with various projects as needed, particularly during the busy summer season.

SALARY AND BENEFITS

SALARY:

$40,000 - $45,000 per year plus benefits; commensurate with experience. 

BENEFITS:

  • Bay View offers a comprehensive benefits package including health and dental insurance; a generous retirement plan (Bay View contributes 6% annually and the employee is vested immediately); paid vacation, sick days and personal days; flexible work schedule in the off-season; as well as employee discounts on Bay View Association programming.
  • Opportunity to contribute to a historic and mission-driven community.
  • Engaging and collaborative team environment.
  • Professional development and career growth opportunities.


Date Updated: March 13, 2025

 

The information contained in this position description is intended to describe the general content and requirements for successful performance of the job. It is not an exhaustive list of duties, responsibilities or requirements. Additional duties and requirements may be assigned at the sole discretion of the Bay View Association. Hence, the job description does not constitute an employment agreement between the employer and employee and is subject to change by the employers as the needs of the employer and requirements of the job change. The position is an at-will position. Bay View is an equal opportunity employer.

 

Applications will be reviewed as they are received and should be submitted prior to April 4, 2025. To apply, please email a cover letter, resume and three references to: hr@bayviewassociation.org; or mail to: P.O. Box 583, Petoskey, MI 49770 

 

 

The Bay View Association is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, religion, age, sex (including pregnancy and conditions related to pregnancy), national origin, disability, weight, height, misdemeanor arrest record, genetic information, sexual orientation, transgender status, gender identity, marital or veteran status, or any other status protected under applicable law including citizenship, unless it is a bona fide job qualification.