IT Project Management - Senior

Seattle Colleges is looking to hire an IT Project Manager - Senior level in the IT unit.

Salary Range for this position is $99,252 to $130,272 annually.

Initial review of application materials will begin on January 6th, 2025.

Position Summary

The Seattle Colleges Information Technology unit's responsible for the development, acquisition, and support of information technology systems and infrastructure, both instructional and administrative, to support all Seattle College students, faculty and staff. The Project Manager, Senior position reports to the Chief Information Officer/Associate Vice Chancellor and serves as the lead for district-wide project management work. 

This position includes no direct supervision but may direct or lead the work of others.

The Project Manager, Senior position has primary responsibility for leading project facilitation, formulating and defining project objectives, scope, implementation plan schedule, and for preparing functional, system and program specifications.  This includes creating project estimates, plans, reporting, resource capacity planning, the development of roadmaps, and release plans for technology projects.  Coordinates releases and sprints across different technology work streams and identifies potential technology gaps or collisions. Provide project management services such as: status, projection, leading meetings, driving projects and tasks to completion, and accepting responsibility for project teams¿ performance. Determines the best means of satisfying requirements within the context of the project's objectives and constraints. This position acts as a liaison among IT department staff, subject matter experts and stakeholders to elicit, analyze, communicate, prioritize, clarify, validate and document requirements for project work. 

This position is FULL time, working 40 hours per week, Monday through Friday, primarily 8am to 5pm (specific hours to be determined with supervisor).

This position can work a hybrid schedule of both remote and on-site work, as determined with supervisor (or can be 100% on-site if desired).

This position is governed by a collective bargaining agreement with representation by WFSE.

About Us

We are a district of three distinct colleges¿North Seattle College, Seattle Central College, and South Seattle College¿and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation. 

Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.

As a Seattle Colleges employee, you will gain access to a great benefits package including: 

• Competitive Pay Rates 
• Promotional Opportunities 
• Great Medical, Dental, and Retirement plans 
• Paid Sick and Vacation Leave 
• Transportation benefits 
• Tuition Waivers
• PEBB Wellness Plan 
• Washington State Employee Assistance Programs (EAP)

Seattle Colleges staff and faculty also enjoy professional development opportunities and enrichment experiences in areas of their choice, including committee, workgroup, and affinity group opportunities.

Application Procedures:

• Attached current Resume
• Attached cover letter addressing how your background intersects with the job

Required application materials must be completed and submitted online

Notice to Applicants: 
Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually.

Applicants must be currently authorized to work in the United States on a regular basis. The employer will not sponsor applicants for work visas.

What you will be working on:

• Coordinates and leads multiple projects that support systems used by all departments in Seattle Colleges.
• Identifies and monitors risks (threats and opportunities), plans, and implements responses to risks and responds to other issues affecting projects.
• Responsible for managing change and quality management processes throughout the lifecycle of the project.
• Identify potential risks and obstacles which may hinder successful completion of deliverables and achievement of project milestones and goals.
• Support and may lead the development and distribution of standardized project management tools, templates, best practices, and processes.
• Develop high level business requirements to determine project intake documentation and estimates to reach project goals.
• Plan, organize, coordinate and conduct user system testing and data validation.
• Consolidates and documents the fundamental components, schedules, resource requirements, budgets, risks, opportunities and issues, and quality requirements of projects.
• Integrates project outputs into business operations, addresses readiness of users, compatibility of work systems and the realization of benefits.
• Prepares, gains approval of, refines and updates business cases that justify the initiation and/or continuation of projects in terms of benefits, costs, and risks.
• Gathers independent evidence and validates projects are achieving their aims.
• Develops, implements, and updates resource allocation plans for projects
• Prepares and maintains schedules for activities and events for related projects, considering dependencies and resource requirements to avoid bottlenecks and conflicting demands and determines sequences of outcomes to enable efficient realization of benefits.
• Leads well-articulated and informed meetings through professional communication that engages meaningful discussions to manage technology service delivery while identifying opportunities for improvement.
• Help foster a collaborative partnership among all stakeholders to enable successful implementation of projects, new processes, and project pipeline planning decisions.
• Manages stakeholders, considering their levels of influence and particular interests.
• Ensures there is ongoing common understanding of the purpose of the project and holistic view of the project objectives by all the stakeholders.
• Provides ongoing communications regarding risks, issues, changes, progress and status to stakeholders.
• Reports directly to Chief Information Officer on project deliverables, resources, budget, and overall performance.
• Manages the tracking and resolution of impediments, develops the key metrics required to monitor implementation success and triages issues in team velocity. Work with business and product owners to reprioritize backlog work items, and adjustments in scope, schedule and budgets.
• Works with project stakeholders to define business deliverables, building project work plans, working with project team to estimate level of effort for project activities, preparing detailed project schedules, keeping work plans up to date, making adjustments to plans where needed, and reporting status to project stakeholders on a frequent basis.
• Establishes and maintains structures that define clear roles, responsibilities and accountabilities that align with organization practice.
• Develops, manages, and updates status reports and other communications.
• Perform other duties as required.

This description is not intended to cover every aspect of this job, we are a team that works together to meet the needs of those we serve, and every member of the team is expected to contribute, even beyond the specific responsibilities listed in this posting.

What you bring as a candidate: (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)

Required Education, Experience or Certifications

• Associate's degree in relevant field. OR four (4) or more years of relevant experience.
• Demonstrated experience managing increasingly complex projects in higher education or true non-profit organization
• Project Management earned certificate from a industry-recognized organization
• 2 or more years of successfully project managing a range of information technology projects with increasing complexity
• Demonstrated ability to identify, address and resolve differences between individuals and/or interest groups.
• Demonstrated ability to apply advanced knowledge of a wide range of principles, concepts and practices in the assigned area(s) gained through extensive experience and skill in applying this knowledge to complex work assignments.
• Demonstrated ability to independently work on all levels of an assignment and provide guidance to lower level staff on complex issues.
• Demonstrated ability to complete complex tasks and improve processes using advanced knowledge and skill, including developing new processes and working with internal and external stakeholders.
• Ability to effectively lead cross-functional teams.
• Experience in effective use of technology such as Microsoft Office and Project Management specific tools.
• Ability to communicate effectively and respectively with people from diverse educational, ethnic, and cultural backgrounds; ability to translate complex nuances to others.
• Ability to adapt to the changing needs of the organization.
• Ability to troubleshoot and resolve technical problems in a timely manner.
• Strong interpersonal skills and the ability to self-reflect.
• Demonstrated commitment to diversity by fostering a climate of multicultural appreciation and cultural competencies.

Physical Demands and Disability Accommodation

Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to, recruitment, application, interviewing, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact Human Resources.

OFFICE SETTING:

¿Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants: 

• Ability to operate office equipment, receive and interpret data, and prepare various materials
• Ability to exchange information with supervisor, lead, co-workers, and students
• Ability to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion
• Work is performed primarily in office settings with frequent interruptions and encounters noises typical of these settings ¿

Notice of Non-Discrimination Statement 

Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodation will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of ¿bullying¿ behaviors, including ¿cyberbullying.¿

Inquiries regarding compliance and/or grievance procedures may be directed to the Director of Legal Compliance.

Background Check Statement 

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant¿s suitability and competence to perform in the position. In addition to the background check, candidates will complete Sexual Misconduct Disclosure Form WA HB 2327 as required.