Assistant Deputy Executive Officer

This is a Designated Deputy, executive management position, and is classified as an at-will appointment by the Executive Officer. 

Under administrative direction, the ADEO is responsible for planning, organizing and directing the day-to-day operations and activities related to state and federal legislation, local government and community relations, community outreach and engagement, and education programs, small business assistance,  Environmental Justice, other programs, and special projects including, but not limited to major events and implementation of grant programs. ADEO may also support grant proposals by writing and garnering support from community-based organizations, industry and business organizations, academia, and others  as well as working with elected official offices and agencies.  

The ADEO position exercises significant executive and administrative judgment and is accountable for successfully directing the design and implementation of assigned programs to further the overall air quality management objectives of South Coast AQMD.  The ADEO is also responsible for reviewing and evaluating agency-wide strategies, policies and procedures and for making recommendations to the DEO/LPAM, the Chief Operating Officer and the Executive Officer. 

Additionally, this ADEO position acts as lead executive on South Coast AQMD advisory groups as assigned by Deputy.

EXAMPLE OF DUTIES

The general Example of Duties for this classification are highlighted below, for full description of duties please refer the (linked classification specification) Designated Deputy

• Plans, organizes and directs the operations and activities of assigned directorate functions in accordance with established South Coast AQMD goals and objectives; coordinates activities with other South Coast AQMD functions and outside agencies; and assures proper controls for complying with legislative and regulatory requirements and professional practice.
• Directs, through subordinate management staff, the development and implementation of policies and procedures that are consistent with South Coast AQMD's mission and objectives that comply with State and federal laws.
• Assigns responsibilities and establishes lines of authority; evaluates the effectiveness of programs and management personnel and makes recommendations to the Deputy (LPAM), Chief Operating Officer and the Executive Officer.
• Develops and implements with Deputy and other ADEO (Communications and Graphics) strategic communications, messaging, and educational outreach on sensitive, high profile issues including crisis communications and emergency response.
• Ensures that operations and activities assigned to directorate units are consistent with legal mandates and with generally accepted practices.
• Represents South Coast AQMD or directorate before South Coast AQMD's Governing Board, hearing bodies, professional groups, environmental and business representatives and the general public.
• Represents South Coast AQMD in interacting with public- and private-sector officials, community groups and the general public on a variety of issues that impact South Coast AQMD.
• Consults with and advises South Coast AQMD's Board Members and the Executive Officer or other Designated Deputies on legislative matters and other issues as required.
• Directs the preparation of reports, contracts, grant proposals, technical papers, South Coast AQMD documents and correspondence.
• Directs the preparation of and monitors directorate budgets and makes recommendations on resource allocations and fixed asset purchases.
• When assigned, acts on behalf of the Deputy Executive Officer /LPAM, Executive Officer or another Designated Deputy.

MINIMUM AND DESIRABLE QUALIFICATIONS

DESIRABLE QUALIFICATIONS

The most competitively qualified candidates will possess significant administrative and managerial experience that demonstrates the ability to:

• 10 or more years of progressively responsible and/or sustained executive management experience which would demonstrate the requisite knowledge, skills and abilities of the area of assignment
• Six (6) years of experience in one of the South Coast AQMD's manager classes which demonstrates the knowledge and abilities to manage the area of assignment.
• Experience planning, developing, and implement legislative initiatives on state and/or federal level to amend or enact laws including coalition building and educational outreach.
• Experience working with communities and advisory groups to implement programs including education and outreach, projects, workforce training, and other related experience.
• Work with State and federal Administration and agencies in support of favorable policies and/or funding for agency.
• Provide effective leadership to this critical function and take a positive, proactive approach to communicating the role of South Coast AQMD to all interested parties, and to address issues and concerns of the communities and people South Coast AQMD serves.
• Develop and manage comprehensive and effective outreach and assistance programs for communities, small businesses and local governments, and enhance South Coast AQMD's overall public communication activities.
• Provide advice and recommendations regarding stakeholder issues on various South Coast AQMD programs and policies.
• Work effectively in a political environment involving employees, citizens, special interest groups and organizations that reflect a broad diversity of ethnic, cultural and economic backgrounds and concerns.
• Work with community-based organizations and/or on environmental justice initiatives, demonstrating the necessary knowledge, awareness, and skills to work with diverse populations and communities.
• Bring, develop, and maintain extensive relationships in political, business and community arenas.
• Learn technical details of South Coast AQMD's compliance programs, rule development and legal framework.
• Manage subordinate staff.

Previous employment in local, state, or federal government, as well as knowledge of and experience with environmental regulatory issues, especially those involving air quality, are highly desirable.

MINIMUM QUALIFICATIONS

EXPERIENCE:  Training and experience which would demonstrate the knowledge, skills and abilities to plan, organize and direct the development of policies, programs or regulations of the area of assignment, which, for this ADEO position in LPAM, includes experience with, and knowledge of, the legislative process at the local, state, and federal levels of government. 

Knowledge of administrative techniques and practices necessary for the solution of daily operational problems in personnel, work flow, and organization; knowledge of effective management principles and their application; knowledge of budget design, development and control.

Ability to develop and accomplish through management or supervisory staff established goals and objectives; establish effective working relations with South Coast AQMD staff, public and private sector representatives and community groups; communicate effectively both orally and in writing.

Evidence of the required knowledge, skills and abilities may be demonstrated, in part, by graduation from an accredited college or university preferably with a major emphasis in an academic discipline related to the area of assignment and five years of progressively responsible management experience which would demonstrate the requisite knowledge, skills and abilities of the area of assignment OR three years of experience in one of the South Coast AQMD's manager classes which demonstrates the knowledge and abilities to manage the area of assignment.

SUBSTITUTION:  A master's degree in an academic discipline related to the area of assignment may substitute for one year of the managerial, administrative or direct supervisory experience.

LICENSE:  Possession of a valid California Class C Driver's License

OTHER IMPORTANT INFORMATION

SELECTION PROCESS

The selection process will initially consist of a review of applications, cover letters and resumes.  Those who appear to be the most competitively qualified may be asked to provide additional information regarding their qualifications for this position.  Based on a review of these materials, only the most competitively qualified individuals will be invited to participate in an interview and/or any other selection steps deemed appropriate.

Important note for potential candidates who do not have the continued and unrestricted right to work full time in the United States:  If you currently, or will in the future, require sponsorship (i.e., H1-B Visa) in order to maintain your right to work in the United States, you are welcome to participate in this recruitment process, but there is no guarantee that a job offer with the requested sponsorship will be made to you.
 

APPLICATION PACKETS MUST INCLUDE:

1. A fully completed, detailed employment application covering at least your past 10 years of employment history (or longer if you have other relevant experience) and listing names and phone numbers of four references.  References must be current and former supervisors, managers or higher responsible for evaluating your work performance.
2. A cover letter clearly detailing how you meet the minimum and desirable qualifications for this position, including both education and experience, and the reason(s) you are interested in this position. The cover letter should include any legislative and managerial accomplishments.
3. A detailed resume, which you must attach to the online application, that highlights your legislative and managerial accomplishments.
4. An unofficial copy of your transcripts, documenting all qualifying education claimed, submitted as an attachment to your online application. Official transcripts may be requested at a later date.

South Coast AQMD reserves the right to add, delete, or modify any elements of the selection process as deemed appropriate, based on the number and quality of applicants at each step. 

Candidates who may need accommodations during the selection process must call the Human Resources Department at least one week prior to any test dates.