Assessor-Recorder Specialist I/II/III

CURRENT VACANCY IS WITHIN THE

ASSESSOR RECORDER’S OFFICE OF SHASTA COUNTY

ORAL EXAM IS TENTATIVELY SCHEDULED FOR JANUARY 2025

FINAL FILING DATE: JANUARY 08, 2025 AT 5:00 PM

SALARY INFORMATION

ASSESSOR-RECORDER SPECIALIST I: $2,971 - $3,793 APPROXIMATE MONTHLY* / $17.14 - $21.88 APPROXIMATE HOURLY*

ASSESSOR-RECORDER SPECIALIST II: $3,197 - $4,080 APPROXIMATE MONTHLY* / $18.44 - $23.54 APPROXIMATE HOURLY*

ASSESSOR-RECORDER SPECIALIST III: $3,491 - $4,456 APPROXIMATE MONTHLY* / $20.13 - $25.71 APPROXIMATE HOURLY*

*Please refer to the appropriate Bargaining Unit Memorandum of Understanding for potential future salary increases* Please visit https://www.shastacounty.gov/personnel/page/labor-agreements-mous.

ABOUT SHASTA COUNTY

Shasta County offers all of the amenities of the big city while retaining a comfortable small-town atmosphere.  With its natural beauty, affordable housing, excellent educational system, abundance of recreational opportunities, and excellent quality of life, Shasta County is a great place to live, work, and raise a family.

ABOUT THE DEPARTMENT 

The Assessor prepares the yearly assessment roll, which reflects the taxable values of land, improvements, and personal property. The roll also indicates the current status of ownership, the owner's mailing address, and the existence of any exemptions. To prepare the roll, the Assessor must discover, classify, and appraise all locally assessable property according to constitutional, statutory, and administrative requirements.

ABOUT THE POSITION

ASSESSOR-RECORDER SPECIALIST I:

Under close supervision, to learn to perform a variety of functions related to the operations of the County Assessor-Recorder's office; learn, interpret, and implement statutory regulations and policy; and to perform related work as required.

ASSESSOR-RECORDER SPECIALIST II:

Under supervision, to perform a variety of functions related to the operations of the County Assessor-Recorder's Office; interpret and implement statutory regulations and policy; and to perform related work as required.

ASSESSOR-RECORDER SPECIALIST III:

Under general supervision, to perform the more complex and difficult functions in the Assessor-Recorder's Office; to assist in the supervision and training of staff; and to perform related work as required.

DISTINGUISHING CHARACTERISTICS

ASSESSOR-RECORDER SPECIALIST I:

This is the entry-level class in the Assessor-Recorder Specialist series.  Incumbents learn and perform routine, less complex functions, increasing in complexity with time and training. Under close supervision, to learn to perform a variety of duties involved in the preparation of the assessment roll, as well as learning to review, record, index, and file legal documents, assist the general public, and other specialized duties.

ASSESSOR-RECORDER SPECIALIST II:

This is the first journey level class in the Assessor-Recorder Specialist series. Incumbents perform complex specialized functions with a minimum of supervision.

ASSESSOR-RECORDER SPECIALIST III:

Positions in this class are distinguished from positions in the next lower class of Assessor-Recorder Specialist II by the regular performance of duties requiring knowledge of specific procedures and legal instruments involved in the assessment of property for tax purposes or in the examining and indexing of recorded documents. Incumbents must also be capable of assisting in the training of others in the operations of assigned equipment and may be required to act as a lead worker in some situations.

EXAMPLES OF ESSENTIAL DUTIES:

Duties may include but are not limited to:

ASSESSOR-RECORDER SPECIALIST I:

In Assessor’s Office, learns and performs the less complex work in the preparation, processing and maintenance of the assessment roll; assists the public at the counter, answers telephone and routes calls to appropriate staff member; analyzes documents and applies appropriate tax law,  maintains records and indexes involving ownership, exemption, mailing addresses and tax area codes; identifies documents by entering parcel numbers and/or account numbers; checks and tabulates statistical data; assembles and transfers information from other sources; verifies information received on various forms, logs, files, etc.; sorts forms returned by public for correct processing and routing; types letters from rough drafts, types reports, form letters, requisitions, claims and statistical data; assists other Assessor-Recorder Specialists in specialized areas; searches and copies documents; receives and receipts monies; analyzes and applies exemptions and determines qualification for specialized exemptions as outlined in the Revenue and Taxation Codes; calculates prorated tax amounts; receives, distributes and dispatches mail;; operates computer and various office and copying equipment. 

In Recorder’s Office, learns to receive and check for acceptability and accuracy a variety of legal instruments; examines documents submitted for recording to determine if document is in accordance with laws governing recording; determines recordability,  determines the proper recording fee, and records documents; maintains and does indexing and/or verifying  to create indexes of official records; prepares documents for imaging; scans images; reviews film for accuracy; maintains simple statistical reports and cash drawers.

ASSESSOR-RECORDER SPECIALIST II:

In Assessor's Office, performs the more complex work in the preparation, processing, and maintenance of the assessment roll; assists the public in interpreting assessment laws and procedures, resolving problems, searching and checking title of property descriptions; analyzes documents and applies appropriate tax law; maintains records and indexes involving ownership, exemptions, mailing addresses and tax area codes; identifies documents by entering parcel numbers and/or account numbers; enters new boat and aircraft values, change of ownership and other data; verifies information received on various forms, logs, files, etc.; answers telephone and routes calls to appropriate staff member; assists the public at the counter; sorts, files and copies a variety of information; analyzes and applies exemptions and determines qualification for specialized exemptions as outlined in the Revenue and Taxation Codes; calculates prorated tax amounts; assists other Assessor-Recorder Specialists in specialized areas.

In Recorder's Office, receives and checks for acceptability and accuracy a variety of legal instruments; examines documents submitted for recording to determine if document is in accordance with laws governing recording; determines recordability,  determines the proper recording fee, and records documents; answers inquiries from public concerning procedures and requirements and assists them in locating records; maintains and does indexing and/or verification to create indexes of official records; takes orders, bills, collects fees, and prepares electronic receipts for recording; may maintain accounting records; searches and copies documents; prepares documents for imaging and filming; scans images; reviews film for accuracy before being sent for storage; mails recorded material to owner; makes certified copies; operates computer and various office and copying equipment; maintains simple statistical reports and cash drawers.

ASSESSOR-RECORDER SPECIALIST III:

In Assessor's Office, performs specialized and complex work in the production of the assessment roll; initiates questionnaires, updates values and maintains current information; processes property statements, property transfers, and appraisal records; analyzes documents and applies appropriate tax law; identifies documents by entering parcel numbers and/or account numbers; prepares cancellations and corrections to the secured and unsecured rolls in accordance with the Revenue and Taxation Code; prepares and enters data in the computer; prepares and types correspondence to request information from public; distributes, receives, analyzes, and applies exemptions and determines qualification for specialized exemptions as outlined in the Revenue and Taxation Codes; calculates prorated tax amounts; receives, prepares and keys source documents, including typed, printed and handwritten material; verifies the accuracy of data previously entered; refers all illegible or incomplete source documents to appropriate persons for correction; maintains records of work received and completed; assists in the training of less experienced operators; checks data processing outputs for accuracy; acts as information source on non-technical matters in relation to data entry operations; may assist in filing or other routine tasks.

In Recorder's Office, performs specialized and complex work; examines documents submitted for recording to determine if document is in accordance with laws governing recording; determines recordability; determines the proper recording fee; indexes and verifies documents accepted for recording; answers public inquiries regarding recording requirements; prepares documents for scanning; assists the public and does other work as required.

TYPICAL QUALIFICATIONS:

Any combination of education and experience sufficient to directly demonstrate possession and application of the following:

ASSESSOR-RECORDER SPECIALIST I:

Knowledge of:  Modern office practices and procedures; operation of office equipment; common terminology routinely used in legal documents; clerical practices and procedures; Windows-based computer software.

Ability to:  Learn and perform a variety of detailed clerical procedures with accuracy and increasing independence; make arithmetical computations rapidly and accurately; learn and understand, explain, and apply legal regulations and procedures; learn to operate office equipment utilized in the Assessor-Recorder’s Office; communicate effectively orally and in written form; understand and carry out oral and written instructions; learn to determine recordability of legal documents; research documents in the computer and on microfiche equipment;  establish and maintain cooperative relationships with those contacted in the course of work.

These standards are typically attained with:

EITHER

One (1) year of general clerical experience;

OR

One (1) year of clerical experience affording an opportunity to become familiar with terminology and procedures common to the recording and processing of legal documents and the use of computer and micrographic equipment.

ASSESSOR-RECORDER SPECIALIST II:

Knowledge of:  Modern office practices and procedures; operation of office equipment; windows based computer software; knowledge of the California Revenue and Taxation Code; procedures and methods involved in the preparation and maintenance of the assessment roll; Assessor's data processing system and parcel numbering system; proper procedures for data entry and information search. Common terminology routinely used in legal documents; procedures, policies, and regulations relating to the recording, processing, imaging, filming, and indexing of documents in the County Recorder's Office; County Recorder's indexing system.  

Ability to:  Make arithmetical computations rapidly and accurately; learn detailed and complex assessment procedures; understand, explain, and apply state and local regulations; communicate effectively orally and in written form; accurately enter and retrieve information from the Assessor's data processing system; understand and carry out oral  and written instructions; establish and maintain cooperative working relationships with those contacted in the course of work; determine recordability of legal documents; research documents in the computer and on microfiche equipment.

 These employment standards are typically attained with one year of experience comparable to that of an Assessor-Recorder Specialist I with Shasta County.

ASSESSOR-RECORDER SPECIALIST III:

Knowledge of: Basic legal instruments and terminology involved in the assessment of property for tax purposes;  State codes, County ordinances, and recording protocol affecting recorded documents; modern office practices, procedures and equipment; general knowledge of the California Revenue and Taxation Code; Assessor's data processing system and parcel numbering system; Recorder's data processing system including indexing, cashiering, and imaging; proper procedures for data entry and information search; organization, operating details and procedures of the County Assessor-Recorder's  Office; operation of key data entry and imaging equipment and peripheral equipment.

Ability to: Make arithmetical computations rapidly and accurately; understand, explain, and apply State and local regulations; read and interpret legal documents; survey records and other sources of information; accurately enter and retrieve information from the Assessor's data processing system; accurately enter data and verify information into the Recorder's recording system; communicate effectively orally and in writing; understand and carry out oral and written instructions; establish and maintain cooperative relationships with those contacted in the course of work; verify accuracy and completeness of source documents; maintain accurate records and logs of work completed; type with accuracy and moderate speed on key data entry equipment.

These employment standards are typically attained with two years of responsible and specialized experience comparable to that of an Assessor-Recorder Specialist II with Shasta County.

SUPPLEMENTAL QUESTIONS

Responses to the following must be submitted with a completed application.

1. Do you have any work experience in an Assessor or Recorder's Office? If yes, please list your work experience and date of employment. If none, please write "N/A".

1. Do you have any clerical experience in a real estate, title, appraisal environment, and/or other related industry? If yes, please list your work experience and date of employment. If none, please write "N/A".

1. Experience in a lead clerical role may be considered for this position. A "lead role" would mean experience such as an office manager, Executive Assistant, or a similar position where the duties involved directing, training, or reviewing the work of others.  Do you have any lead clerical experience? If yes, please list your work experience and date of employment. If none, please write "N/A".

1. Do you have any business ownership experience in which you performed office related duties?  If yes, please list the time period you owned your business and describe the office related functions performed for this business.  If none, please write "N/A".

1. Do you have a 4-year degree such as a Bachelor's? If yes, please list your degree. If none, please write "N/A".

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk or hear; and taste or smell. The employee frequently is required to sit and climb or balance. The employee is occasionally required to stoop, kneel, crouch, or crawl.

 The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and fumes or airborne particles.  The noise level in the work environment is usually moderate.

OTHER CONSIDERATIONS

• All new employees are required to have their paycheck directly deposited to a bank account.
• Some positions may require a valid California driver's license and acceptable driving record according to County policy.
• Reasonable accommodations may be made for those persons who are disabled under the Americans with Disabilities Act to perform the essential functions of the position.
• As part of the selection process, all individuals provided with a preliminary offer of employment with Shasta County will be subject to a background investigation, including a criminal history check (primarily completed through the taking of fingerprints). An image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature of the offense, the date of the offense, the surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.
• Based on the results of the background investigation and criminal history check, applicants may then be provided with an offer of employment conditioned on the results of a medical examination, which includes drug/alcohol testing.
• Shasta County participates in E-Verify. For more information visit https://www.e-verify.gov/sites/default/files/everify/posters/IER_RighttoWorkPoster.pdf. If you do not have internet access, contact Personnel at (530) 225-5515 to request a flyer.
• In accordance with Government Code Section 3100, County employees, in the event of a disaster are considered disaster workers and may be asked to respond accordingly.
• Positions in this classification are covered by a collective bargaining agreement between the County and the United Public Employees of California – General Unit.
• Employees in this classification are covered under the CalPERS retirement program. Depending on the provisions of the California Public Employees’ Pension Reform Act (PEPRA) and other applicable laws, an employee in this classification will be covered under one of the following CalPERS retirement formulas: (1) 2% at 55, (2) 2% at 60, or (3) 2% at 62. An employee in this classification will also contribute up to 9.5% his/her pay to this plan or will contribute such other amount to the plan as authorized by PEPRA and other applicable laws. Please visit our employees benefit page at https://www.shastacounty.gov/personnel/page/employee-benefits for additional information regarding benefits and CalPERS coverage information. The provisions in this flyer and on the County website are for information purposes only. To the extent the provisions of the flyer or the County website are inconsistent with PEPRA and other applicable laws, PEPRA and other applicable laws shall govern.

APPLICATION AND SELECTION PROCEDURES:

Shasta County Personnel will accept applications and responses to the supplemental questions until 5:00 p.m., on January 8, 2025. A Resume and/or Cover Letter will be accepted in addition to the application form but will not serve as a substitute for a completed application. It is not acceptable to complete the application with statements such as, “Refer to Resume and/or Cover Letter,” or “See Attached Resume and/or Cover Letter” the employment application must be completed in its entirety prior to submission. Incomplete applications will not be processed. Closing date postmarks or faxes will NOT be accepted. This recruitment will establish a list that may or may not be used by other departments. Prior applicants must reapply to be considered. 

Applicants will be screened and those considered best qualified will be invited to appear for an oral and/or written examination. Meeting the announced requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and/or practical exam(s), oral interview, or any combination thereof. 

Veterans' Credit: Veterans (as defined by California Government Code section 18973) who have been discharged from military service under conditions other than dishonorable and who receive a passing score on all components of the employment examinations (up to and including oral examinations) shall receive credit for an additional five points to be added to their final examination score. To be considered for this credit, a veteran MUST provide a copy of his or her discharge document (DD-214 or equivalent) and information as to the type of discharge (honorable, dishonorable, etc.) WITH THE EMPLOYMENT APPLICATION ON OR BEFORE THE FINAL FILING DATE. 

Applicants are encouraged to apply on-line at www.ShastaCountyCareers.com or submit an application to the Shasta County Personnel Office.

Arrangements may be made to accommodate applicants with disabilities. Requests for accommodations may be made to the Shasta County Personnel Office by the filing deadline posted on this bulletin. Shasta County does not discriminate on the basis of disability. If you feel you are being denied service based on a disability, our ADA Coordinator may be reached at (530) 225-5515; relay service (800) 735-2922; fax (530) 225-5345.

Shasta County will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Shasta County is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting calcivilrights.ca.gov/fair-chance-act.

SHASTA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Shasta County Personnel

1450 Court Street, Suite 348; Redding, CA 96001; (530) 225-5515