Pro Bono Administrative Assistant

Position: Pro Bono Administrative Support

Position Type: ​Regular Full-Time​ ​Non-Exempt​

Location: ​Minneapolis, MN 55403​

Introduction:

Mid-Minnesota Legal Aid (MMLA) is seeking a dedicated Pro Bono Administrative Assistant to support the operations of our Minneapolis office. This position is crucial in ensuring the smooth functioning of our administrative tasks and providing essential support to our legal team. The Pro Bono Administrative Assistant will work closely with staff to manage office duties, assist with client communications, and help maintain our commitment to delivering high-quality legal services to low-income, vulnerable, and underrepresented communities in Minneapolis. This role offers a unique opportunity to contribute to meaningful work and make a significant impact in the community.

What’s in it for you?

We believe in work-life harmony. This role offers the flexibility to blend remote work with in-office collaboration.  

On Fridays, the office closes at noon and employees enjoy a half-day of paid flex time.

MMLA provides on-the-job training and mentorship, with opportunities for growth within the organization.  

Why MMLA?

We’re not just ticking boxes. We’re genuinely committed to diversity. Bring your unique identity, experiences, and perspectives—we want them all!

Our mission? Equal justice for all. In your cover letter, tell us how your background can amplify this cause. Let’s change our lives together.

Discrimination and harassment have no place here. We’re building a respectful, supportive workplace where everyone thrives.

RESPONSIBILITIES:  

Performing the daily administration of the pro bono program, including opening, maintaining, and closing pro bono cases in our electronic database.

Ensuring the proper organization and maintenance of matter-related documents, pro bono forms, and manuals.

Regularly checking the status of all pro bono matters to ensure timely handling and addressing any issues that arise.

Coordinating volunteer recruitment, orientation, and recognition.

Maintaining relationships with pro bono organizations and notifying attorneys of available pro bono opportunities.

Tracking pro bono hours and provide assistance with developing reports on the status of the pro bono program.

Attending in-person legal clinics in a wide variety of locations across the metro area.

Apply to become and serve as a notary.

Limited administrative support, such as scheduling meetings with community partners, to the Deputy Director of the Minneapolis office  

KNOWLEDGE, SKILLS, AND ABILITIES:  

Understanding legal processes, terminology, and the specific requirements of pro bono work.

Familiarity with systems for organizing and maintaining legal documents, forms, and manuals.

Knowledge of best practices in recruiting, orienting, and recognizing volunteers.

Awareness of the landscape of pro bono organizations and opportunities.

Ability to manage multiple tasks, maintain detailed records, and ensure timely handling of pro bono matters.

Proficiency in both written and verbal communication to effectively coordinate with volunteers, attorneys, and pro bono organizations.

Strong relationship-building skills to maintain and develop partnerships with pro bono organizations.

Capability to track pro bono hours and provide assistance with developing comprehensive reports on the program’s status.

Adaptability to adjusting to changes in the pro bono landscape and the needs of the program.

A strong dedication to the mission of providing pro bono legal services.

Willingness to collaborate with a diverse group of stakeholders to achieve common goals.

QUALIFICATIONS:  

Required Qualifications:  

Proficiency using Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.  

Work, volunteer, or lived experience with diverse economic, social, rural, and/or cultural communities.  

Preferred Qualifications:  

Experience working in the areas of social justice, economic justice, and/or racial justice.

Existing strong relationships within the Minneapolis legal community.

Experience working in a nonprofit environment.  

Experience with fundraising and resource development, including grants.

Fluency in a second language.

COMPENSATION:  

$52,661 to $59,089 per year, depending on experience, plus benefits. Employees are paid for five full days of work but enjoy Friday afternoons off. Benefits include family medical and dental insurance, short- and long-term disability, life insurance, 403(b) with employer match, FSA, employee assistance programs, and generous paid time off. Employees qualify for benefits on the first day of employment.  

APPLICATIONS:  

Submit résumé and a cover letter at https://mylegalaid.org/employment.  

If you require reasonable accommodation for completing this application, interviewing, or otherwise participating in our employee selection process, please contact mcook@mylegalaid.org.

Please direct all other inquiries to hiring@mylegalaid.org.  

Mid-Minnesota Legal Aid is an Equal Opportunity/Affirmative Action employer. This position is subject to collective bargaining agreements.