TWDB - 25-34 - Assistant Human Resources Manager – Auxiliary HR Functions (Manager I)

Only applicants who apply with a State of Texas application via the CAPPS online application system will be considered for this position. First time applicants will need to create an account https://tinyurl.com/CAPPS-Login in the CAPPS online application system at https://tinyurl.com/CAPPS-Jobs. Please visit our job opportunities page at https://tinyurl.com/How-to-Apply-in-CAPPS for more information about the Texas Water Development Board and answers to frequently asked questions. To view this position in greater detail, visit the CAPPS online application system.

Texas Water Development Board’s Mission - Leading the state’s efforts in ensuring a secure water future for Texas. 
 
The Texas Water Development Board (TWDB) endorses telecommuting and hybrid workplace plans, in addition to other flexible work alternatives. We offer competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work hours so you can have a work/life balance! For more information about our employee benefits and more, visit http://www.twdb.texas.gov/jobs/benefits.asp.

The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities. 

***Salary commensurate with experience and qualifications***

Job Description Summary

Performs routine (journey-level) human resources management work and assists the Human Resources Manager with administering the daily operations and activities of the Texas Water Development Board’s Human Resources Division. The Assistant Human Resources Manager – Auxiliary HR Functions will assist in the development of guidelines, procedures, policies, rules, and regulations. Develops schedules, priorities, and standards for achieving established goals. Coordinates and evaluates division. Plans, assigns, and supervises the work of others. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. Reports to the Manager of the Human Resources Division.

Essential Job Functions

• Serves on the Human Resources (HR) Leadership team consisting of the HR Manager and the Assistant HR Manager – Core HR Functions and serving as back-up support as needed to ensure the overall implementation of HR programs.
• Works in coordination with the Human Resources (HR) Manager to administer overall agency human resources programs such as recruitment and selection, training and organizational development, records management, special projects, bill review, reporting, etc.
• Manages daily activities relating to auxiliary HR functions and provides technical direction and guidance to HR and agency staff.
• Oversees the planning, development, and implementation of customized learning and development programs, initiatives, policies, and procedures; and promotes the use of training services.
• Manages the training and communications are delivered successfully, including presentation delivery, material production, room set-up, registration, and record-keeping.
• Oversees the development and implementation of internal agency training calendars.
• Oversees the maintenance of human resources records and analysis of human resources reports and reporting procedures.
• Works with the Workforce Recruiter to ensure the creation, update, and implementation of the active recruitment strategies for the agency.
• Ensures the maintenance, development, and administration of human resources information systems such as the Centralized Accounting and Payroll and Personal System (CAPPS) relating to professional certifications and ePM – electronic Performance Management systems.
• Collaborates with the Workforce Recruiter to monitor and analyze applicant data.
• Oversees the gathering and analysis of data for special projects as assigned.
• Oversees the management of the agency’s records management and the public information request process for HR and Operations and Administration. 
• Makes recommendations to the HR Manager regarding the division’s hiring, separations, disciplinary actions, and employee performance rewards.
• Assigns and manages direct reports job duties, timely review of job descriptions, conducts performance evaluations, clarifies roles and responsibilities, and monitors and measures performance against goals, and follow-through on disciplinary actions as needed.
• Collaborates with HR Manager on the evaluation of division’s performance, makes recommendations and assists in the implementation of improvements.
• Assist with division administrative requirements related to organization, budget, and personnel.
• Ensures the provision of quality customer service from the division to both internal and external stakeholders.
• Maintains confidential and sensitive information.
• Ensures personal and team files (electronic and hard versions) are appropriately maintained and accurately and timely disposed of according to the agency’s records retention procedures and schedule.
• Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
• May assist with monitoring and implementing legislation impacting human resources programs and activities.
• May be required to operate a state or personal vehicle for business purposes.
• Performs other duties as assigned. 

Minimum Qualifications

• Graduation from an accredited four-year college or university with major course work in Human Resources Management, Business Administration, Organizational Development, or a related field.
• Two years of human resources management experience. 
• Two years Human Resources experience in Texas state government.
• Professional or Senior Professional Human Resources certification.
• Relevant education and experience can be substituted for each other on a year-for-year basis.

Preferred Qualifications

• Knowledge of and experience with the Centralized Accounting, Payroll and Personnel System (CAPPS).
• Experience developing, facilitating, and delivering training programs that promote professional development and a culture that supports an exceptional employee experience.
• Experience interacting with elected officials or appointed board members.
• Experience recruiting in a highly competitive environment.
• Experience supporting or administering a records management program.

Knowledge, Skills, and Abilities

• Knowledge of local, state, and federal laws and regulations relevant to human resources programs such as employment, compensation, classification, employee relations, benefits, workers’ compensation, or organizational development.
• Knowledge of the principles and practices of human resources management.
• Knowledge of Classification Plan, FLSA and EEO category reviews and updates to ensure state and federal statutory compliance.
• Knowledge of training procedures and techniques.
• Knowledge of risk management and occupational safety.
• Knowledge of records management policies and procedures.
• Knowledge of the State of Texas leave accounting.
• Knowledge of the State of Texas legislative process, which includes analysis and interpretation of legislation.
• Possesses necessary skills and comprehensive knowledge to perform the job.
• Skills in conducting interviews.
• Skills in handling multiple tasks and prioritizing.
• Skills in establishing plans and setting objectives and goals that support an overall business strategy.
• Skills in problem solving and conflict resolution.
• Skills in leadership, including the ability to work with staff to develop goals and work plans to meet customer’s needs, and conduct all job-related activities with the highest standards of ethics and trust.
• Skills in using Microsoft Office programs such as Word, Excel, and Access.
• Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
• Ability to develop and analyze human resource processes.
• Ability to maintain confidential and sensitive information.
• Ability to assess training needs.
• Ability to evaluate the effectiveness of training.
• Ability to explain policies and procedures to staff and the public.
• Ability to establish and maintain effective working relationships with applicants, employees, and the general public.
• Ability to develop, evaluate and interpret policies, procedures, and regulations.
• Ability to prepare reports.
• Ability to be proactive and initiate/manage multiple tasks or assignments.
• Ability to build a team environment and facilitate collaboration between and among both HR and business program area stakeholders.
• Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
• Ability to make mature, objective decisions and identify areas of potential problems.
• Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
• Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
• Ability to perform assigned duties and improve work habits and/or output.
• Ability to complete assigned work, on time, neatly and in order with infrequent errors.
• Ability to complete tasks and projects in a timely manner and persist until tasks are completed.
• Ability to interpret policies, procedures, and regulations.
• Ability to provide prompt, courteous and accurate assistance, and clear and concise communication to agency staff, as well as to employees of other political entities and the public both verbally and in writing.
• Ability to work with others in a team environment and cooperate with supervisors, co-workers, and others.
• Ability to manage multiple tasks and schedule work to maintain regular progress on assignments and meet deadlines.
• Ability to stand/sit/move with no physical limitations or aids to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
• Ability and willingness to travel 5% of the time, primarily within the State of Texas.
• Ability to operate a vehicle (state or personal) for state business and maintain a driver’s license and driving record that complies with state and agency requirements.
• Ability to workdays that may exceed 8 hours, including early mornings, nights, and weekends.
• Ability to train others.
• Ability to assign and/or supervise the work of others.