CFS Financial Manager

Job Summary:

The Tribe Children and Families Social Services are to provide collaborative services to the benefit and safety of Tribal Families and community members. These services will be provided in such as way as to protect children and elders, maintain the dignity and independence of our clients and to preserve the culture, values and traditions of the Port Gamble SKlallam Tribe.

Duties Include:

• Financial Management: Provide financial and programmatic reporting; monitors federal grants to ensure the use of the funds are in compliance with federal regulations and grant objectives; reconciles receipts and disbursements on flow-through accounts; prepares contract billings and maintains accounting records for third party billing accounts. Works closely with the Tribal accounting department and Children and Families Program Managers to ensure that reimbursements and reports are submitted in a timely fashion. Regularly monitors the progress of current programs, grants and contracts to appraise the achievement of objectives while maintaining fiscal responsibilities. Duties for Child support will include but are not limited to: 34A Report, 75 Report, annual budget and match and the CS Deferred Account. Duties for Title IVE include reconciliation, quarterly reporting,
• Program/Grant Management: Regularly monitors the progress of current programs, grants and contracts on a quarterly basis. Puts specific efforts into learning about state and national grants that affect the Children and Families Department in particular and the Tribe as a whole.
• Budget Management: Monitors budgets and spending patterns insuring that programs are spending according to Tribal and grant regulations. Assists with preparation and review of yearly budgets. Provides analysis of budget, forecast, and expenditure status. Works closely with the Tribal accounting department and Children and Families Program Managers to ensure that reimbursements and reports are submitted in a timely fashion
• Objectives Management: With assistance of Program Managers and Tribal Computer Specialist designs an information system to collect data for the department and generate quarterly Tribal reports. Insures that all statistical reporting for the department is developed and implemented by Program staff and submitted to Director.Insures that outcome measures are identified, implemented, tracked and monitored in each program.
• Data Management: Oversees a data management system to manage and support the tracking of service utilization, decision making and fiscal impacts.
• Meetings: Attends and participates in various community meetings and staff committees whose goals directly or indirectly relate to the Port Gamble SKlallam Children and Family Services.
• Personal Contacts: Maintains regular contacts of a positive nature with staff, community members, State of Washington DSHS Regional and State offices, Department of Health and Human Services regional and national offices, and others to accomplish departments financial objectives and preserve good public relations. Insures that Children and Families Director is informed of issues and needs pertinent to the Tribe's health and welfare, financial status of ongoing programs, and the need for new resources to achieve their objectives.
• Reporting: Ensure the completion of quarterly financial reports as well as the accurate and timely completion of time and effort reports. Conducts studies and surveys pertaining to various Children and Family Service programs to improve program efficiency and effectiveness.
• Resources and Funding: Identifies funding sources and develops positive working relationships with other individuals, agencies and organizations that may contribute to the accomplishment of department goals; assist with grant-writing proposals to procure grants and program funding;
• Training of Department Staff: Successfully train department staff on data collection systems and on the completion of various time study reports required by contract rules.
• Other Duties as Assigned.

Qualifications:

• Education: A Bachelor Degree in accounting, business, or public administration is preferred, but experience may be used in lieu of education. A candidate willing to complete their education will also be considered.
• Experience: Minimum of two years experience in grant management.
• Personal Computer Skills: Computer proficient. Ability to set up, maintain and train others in the use of data collection and reporting systems and accounting software.
• Grants/Program Administration: Specialized training in principles and techniques of budgeting, accounting and grants management.
• Must be bondable

Requirements:

• Regularly required to use hands to finger, handle or feel and talk or hear.
• Frequently required to walk, sit, stand and reach with hands and arms.
• Occasionally required to lift and/or move up to 25 pounds.
• Vision requirements include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Travel Requirements:

Local, Statewide and out of state travel may be required.