Submissions Fellow

A fellowship is an entry-level position designed to teach the employee the fundamental facets of health and wellness advertising, the company, and their department. With a focus on training, our Fellows will have the opportunity to participate in training courses such as Pharma 101, Business Writing, and Foundations of Presenting; as well as a series of discussions with Senior Executives to understand how each department partners to service our clients. Fellows are given opportunities to expand their network and be mentored by the greatest minds in pharmaceutical advertising.

The Submissions Fellow ensures that projects are compliant and error-free for submission to the client’s medical, legal, and regulatory review panel to reduce turnaround. The Submissions Fellow will gain expert knowledge of clients’ regulatory submission platforms, tools, and processes to guide the internal Havas team on project submissions to ensure that projects are submitted correctly and on time.

RESPONSIBILITIES

Prepare and review documents for each asset to be submitted to the client’s regulatory, medical, and legal teams, ensuring compliance.

Upload all assets, annotations on medical claims, reference documents, metadata, and supporting documents into the client’s regulatory platform.

Coordinate with the internal Havas team to create submission timelines for all assets and ensure adherence to established timelines.

Review tagging and linking of references in the submission platform for accuracy.

Serve as the primary contact for questions related to submission requirements and guidance.

Provide support and file management on the client’s regulatory platform.

Track job routings and provide feedback from the Medical, Legal, and Regulatory (MLR) reviewers to the project team.

Track reference IDs and asset codes.

Perform quality control checks.

Handle administrative and ad hoc assignments as instructed by the supervisor.

IDEAL CANDIDATE

Bachelor’s degree (BA/BS) in Marketing, Communications, Business Administration, Health Science, or equivalent.

0-1 year of experience in pharmaceutical advertising with knowledge of the regulatory review process, healthcare, or communications industry.

Demonstrated proficiency in MS Suite, Excel, and Adobe Acrobat.

Comfortable working in a fast-paced environment.

Ability to work under pressure while maintaining high-quality work standards.

Adaptability, fast learning, strong organizational skills, multitasking abilities, and exceptional attention to detail.