Project Management Fellow

A fellowship is an entry-level position designed to teach the employee the fundamental facets of health and wellness advertising, the company, and their department. With a focus on training, our Fellows will have the opportunity to participate in training courses such as Pharma 101, Business Writing, and Foundations of Presenting; as well as a series of discussions with Senior Executives to understand how each department partners to service our clients. Fellows are given opportunities to expand their network and be mentored by the greatest minds in pharmaceutical advertising.

The Project Management Fellow assists the Project Management Team to which they are assigned to. The PM Fellow assists with the coordination of the internal Havas Team and ensures that the team completes projects within the time frame and budget as determined by the client.

RESPONSIBILITIES

PROJECT MONITORING AND COORDINATION

Communicate with the internal Havas team to monitor project progress.

Coordinate with the team to ensure timelines are met.

Direct and facilitate the routing process efficiently.

DOCUMENT MANAGEMENT

Upload Adobe PDFs in Pulse for internal team review before project submission.

Send reminders and follow up with the internal team.

Complete administrative tasks, adhering to file naming conventions.

FINANCIAL TRACKING

Track project costs to stay within the client’s budget.

Enter estimates into our finance system (Agresso).

Pull financial reports from Agresso in collaboration with Finance and Account teams.

Identify and internally escalate budget scope creep.

RESOURCE ALLOCATION

Enter creative resource allocations per project using the agency’s Resource Management platform.

Assist PM leads in updating project completion reports, forecasting documents, and Gantt charts.

IDEAL CANDIDATE

BA/BS in Marketing/Advertising, Communication, Business Administration, or equivalent.

0–1 year of relevant business experience.

Prior experience in healthcare/communications industry preferred.

Proficiency in Microsoft Office, Excel, and Microsoft Project/Smartsheet.

Strong organizational, critical-thinking, and proactive capabilities.

Comfortable working under pressure while maintaining quality standards.

Thrives in a procedural and methodical environment.