You are viewing a preview of this job. Log in or register to view more details about this job.
Email

To Apply:

Please complete the online application found at www.jeffcomo.org.  Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full.

JOB SUMMARY

The position involves performing a variety of complex and responsible legal, confidential and administrative duties and providing difficult secretarial and general office support functions. Work involves entering data, creating and maintaining complex file systems, typing correspondence, completing necessary documents for warrants, recalls, etc.  Fields and responds as appropriate to telephone inquiries and reconciles bank accounts. Requires discretion and tact in the resolution of sensitive and controversial issues.

ESSENTIAL JOB FUNCTIONS

  • Researches and analyzes law sources such as statutes, recorded judicial decisions, legal articles, treaties, constitutions, and legal codes to prepare legal documents.
  • Opens, sorts and files mail.
  • Independently responds to letters and general correspondence of a routine nature, prepares collection letters.
  • Processes confidential matters.
  • Delivers subpoenas to witnesses and parties to action.
  • Maintains control of the flow of all documents and correspondence.
  • Maintains a complex file system and provides documentation for courts.
  • Performs administrative liaison duties for preparation of complex documents and litigation.
  • Prepares affidavits of documents and maintains document files.
  • Performs a variety of complex, specialized administrative and clerical functions requiring the application of County and/or department policies and procedures and the exercise of initiative and judgment.
  • Maintains a variety of files and records and collects data for the budget.
  • Prepares and verifies all bills, processes bills for payment and submits to director for approval.
  • Collects and summarizes data for special and periodic reports, updates master files, orders supplies and forms.
  • Exercises confidentiality in the performance of job duties, including knowledge of organizational recommendations, legal documents, contracts and comparable highly sensitive information.
  • Assures security of files.
  • Independently responds to correspondence of a routine nature.
  • Screens telephone calls and answers requests for information or routes to appropriate staff.
  • Represents supervisors through routine oral and written contact with other government officials, businesses and the general public.
  • Cross trains in all office functions and serves as a backup as needed.
  • Acts as Notary Public for Elected Officials.
  • Performs work at assigned location during specified business hours.
  • Performs related additional duties as required and assigned.

For County Counselor

  • Assists County Counselor in budget preparation and daily control activities.
  • Performs time keeping and accrual tracking.
  • Provides assistance to the County Counselor and Assistant County Counselor, including arranging meetings, booking travel and accommodations and maintaining confidential files and legal research.
  • Acting Deputy Clerk for attesting to County Executive signings.
  • Receives notices of Agenda items.
  • Prepares Ordinances, Resolutions and Bills for Agenda.

QUALIFICATIONS

Education and Experience:

  • High School Diploma or equivalent with Associate’s or Bachelor’s degree preferred;
  • Five (5) years of responsible clerical experience with a minimum of two (2) years of related experience in a legal or government environment;
  • Or equivalent combination of education and experience.

Licenses or Certifications:

  • Paralegal Certification is preferred.

Special Requirements:

  • In Municipal Court, many situations may require early morning and late evening hours.

Knowledge, Skills and Abilities:   

  • Knowledge of civil and criminal procedures.
  • Knowledge of legal terminology, forms, documents, procedures, and practices involved in composing, processing, and filing a variety of legal documents and reports.
  • Knowledge of legal references and their contents.
  • Knowledge of the methods of legal research.
  • Knowledge of English composition and office management techniques.
  • Ability to communicate orally and in writing.
  • Ability to add and subtract, multiply and divide, calculate percentages, fractions and decimals.
  • Ability in using Microsoft Office applications including MS Word and Excel.
  • Ability to use functional reasoning in performing problem resolution.
  • Ability to gather, organize, and analyze data.
  • Ability to establish and maintain cooperative relationships with professional staff and the public in situations requiring tact, diplomacy, and poise.
  • Ability to read, interpret and apply laws, rules, and regulations.
  • Ability to do legal work.
  • Ability to operate computers with relevant software and word processing equipment.
  • Ability to type a variety of correspondence from draft, oral dictation, or tapes.
  • Ability to maintain a high level of confidentiality and discretion at all times.

PHYSICAL DEMANDS

The work is light and requires exerting up to 20 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires mental and visual acuity, speaking, balancing, climbing, crawling, crouching, feeling; picking, pinching, typing, or otherwise working primarily with fingers rather than with the whole hand; grasping; picking, holding or otherwise working with the whole hand; hearing, kneeling, pulling, pushing, reaching, repetitive motion, standing, stooping, talking, and walking.