Administrative & Fiscal Services Superintendent - (Senior Administrative Analyst)

POSITION SUMMARY/CLASS DESCRIPTION

POSITION SUMMARY:

Performs advanced administrative management responsibilities for the Bureau of Administrative Services.  Prepares, coordinates and monitors the Operating Budget for the Department of Recreation and Parks.  Responsible for supervising the Administrative Services Division within the Bureau of Administrative Services.  Administers the following departmentwide functions:  Accounts Payable, Fleet, Human Resources, Payroll, Policies, Purchasing, Training and Warehouse. 

STARTING SALARY HIRING RANGE:
$39.65 - $43.32
$82,464 - $90,099

CLASS DESCRIPTION:
Performs advanced professional level administrative work, which may include supervisory responsibility, under general supervision from an administrative or technical superior.  Work includes the analysis and coordination of complex administrative matters; researching, reviewing, and analyzing legislative, budget, personnel, purchasing and policy issues; and supervising one or more major functional office programs or activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Department Operating Budget Manager:

• Prepares, coordinates, and monitors the Department of Recreation and Parks Operating Budget.  Resolves discrepancies and certifies the accuracy of the final budget including the selection of required funding sources.
• Initiates the department wide SAP Transfer of Funds.
• Monitors the department’s Operating Budget revenues and expenses throughout the fiscal year.  Investigates, analyzes and resolves any abnormalities.
• Develops and maintains periodic analytical reports used for the management of the Department’s Operating Budget.
• Performs various studies/analysis on matters related to the Operating budget program and specific projects.
• Attends and provides information to the County Council at the Budget Work Session.
• Attends and provides information for the County Executive annual Budget Meeting.
• Attends and provides information at the County Administration Transition Team meetings.
• Prepares and conducts department wide Operating Budget trainings.
• Analyze and prepare responses for County Council and the Department of Finance Department wide audit questions.
• Attends and provides information with Department senior staff at the County Administration Transition Team meetings.
• Provides information for the development of the Capital Budget
• Administers the Department Track Howard Goals and Objectives.

Bureau of Administrative Services Operating Budget Administrator:
Administers the preparation and review of Operating Budget financial documents for completeness and accuracy in SAP within the Accounts Payable, Payroll, Purchasing and Human Resources sections.

• Employs signing authority to help process these documents.
• Prepares analytical reports for the spending of the Bureau of Administrative Services accounts.
• Prepares and performs training with Bureau Team members on financial and administrative topics.

Manage the Administrative Services Division:
Administration and supervision of the following functions/sections within the Administrative Services Division:

• Accounts Payable
• Purchasing, Fleet and Warehouse
• Human Resources and Payroll 
• Supervision of three full time staff.
• Plan division meetings.

Manage FEMA Storm Reimbursement process: 

• Oversee the Department's FEMA reimbursement for storm related expenses.
• Provide information to the Department of Finance Deputy Director and the Office of Emergency Management.

Co-chair the annual Wine in the Woods Budget Committee.

Senior Staff Team: Participates in the Department’s Senior Staff decision making team.

This position may be deemed as essential, in an emergency, at the discretion of the director.

SUPERVISORY RESPONSIBILITIES:
Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. 

MINIMUM REQUIRED EDUCATION/EXPERIENCE

Bachelor's Degree; and four (4) years related experience and/or training or equivalent combination of education and experience. 

PREFERRED EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES:
 

• Bachelor's Degree with major course work in Accounting, or equivalent and experience in governmental accounting preferred
• Working knowledge of Systems, Application and Products software (SAP)
• Ability to gather, compile, and analyze data and information
• Considerable knowledge of the principles, methods and techniques of data compilation and budget development analysis.
• Considerable knowledge of accounting principles and practices of public administration.
• Ability to analyze budget proposals and interpret budget manuals.
• Ability to prepare comprehensive financial statements and reports.
• Skilled in communicating both orally and in writing.
• Works and cooperates with co-workers and supervisors at all levels.
• Learns and performs all essential job functions accurately.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit.  The employee is occasionally required to stand; walk; and use hands to finger, handle, or feel.  Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
 
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually quiet.

LANGUAGE SKILLS, MATHEMATICAL SKILLS, AND REASONING ABILITY:
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
 
Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
 
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. 
  

CERTIFICATES, LICENSES AND REGISTRATIONS

Class C Maryland Driver's License, or equivalent issued by state of residence.  

ADDITIONAL INFORMATION

TO APPLY:  You must complete an employment application online to be considered for this recruitment. Resumes cannot be substituted for completion of the job application work history. No paper applications will be accepted. 

Selected candidates may be subject to drug screening, background screening, and reference checks.       

At time of application, please submit a copy of any college degree, coursework, licenses, or certifications that you have referenced on your application. Applicants who have education obtained outside of the U.S. may need to provide proof of the equivalent U.S. education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Services (http://www.naces.org) or World Education Services: International Credential Evaluation (https://www.wes.org/).

Howard County Government is not sponsoring employees in application of the H-1B Visa or providing an extension of an existing H-1B Visa. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986.

Howard County is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion.  The County prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression or any other characteristic protected by federal, state or local laws.  Applicants requiring accommodations during the hiring process should contact the Office of Human Resources directly at  hripkin@howardcountymd.gov.  Requests for accommodations should not be attached to the application.