5912 - Legal Processing Support (Public Defense Services)

THIS RECRUITMENT IS TO ESTABLISH A REGISTER for current and future LEGAL PROCESSING SUPPORT vacancies in the Pima County Defense Services Office.

Salary Grade: 2

Pay Range
Hiring Range: $16.54 - $19.43 Per Hour
Full Range: $16.54 - $22.33 Per Hour 

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.  

 

The mission of Pima County Public Defense Services (PDS) is to deliver excellent value of court-authorized legal services and ensure fair treatment for all those in need. The Legal Processing Support position may work in the following PDS offices: Legal Advocate, Legal Defender, Mental Health Defender, Office of Children’s Counsel, and/or Public Defender. The Legal Processing Support position is an integral part of the PDS Department as this position helps to keep an office running smoothly. This position is often the first person with whom clients and visitors interact and presents an important image of the office. Duties of this position may include managing the front desk, handling incoming and outgoing calls from/to clients, as well as other involved parties, scheduling appointments for attorneys, completing court runs, processing case minute entries and disclosure, and maintaining calendars for attorneys. Excellent communication skills, organization, attention to detail, and ability to change tasks quickly and handle interruptions are desired abilities in a candidate.

For more information about the Public Defense Services Department, please visit their website at: https://www.pima.gov/2622/Public-Defense-Services or www.pima.gov/pds

Duties/Responsibilities

(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)
 
Answers general procedural questions from the public and staff concerning specialized documents, policies, activities, and services, and researches information;

Compiles confidential information and prepares and types legal documents;

Prepares and updates file folders, logs, status records, and other documentation to reflect the current status of a process and performs required purges;

Indexes, classifies, codes, and files records, reports, and documents;

Conducts computer searches to obtain or validate information such as prior criminal histories, asset information, credit histories, financial assets, place of residence, and employment using various restricted access resources;

Interview clients to obtain or verify general information for case records;

Searches for, retrieves, and provides information on case disposition to concerned parties using manual and automated systems and determines further action as required;

Creates and maintains new records and client files, inputs and retrieves information using computer systems;

Creates and maintains spreadsheets and databases using packaged software or computer programs;

Schedules and arranges meetings, conferences, interviews, appointments, and travel;

Gathers information and prepares and processes routine legal documents such as opinions, complaints, warrants, depositions, interviews, and answers routine correspondence;

Review case files to ensure file is complete and contact appropriate parties to obtain missing documents;

Assembles the daily court calendar determines priority of trials or hearings, and relays information to judges and other concerned parties;

Receives payments, issues receipts and verifies daily cash intake with receipts;

Contacts and collects accounts receivable and monitors payment arrangements;

Provides detailed information in response to queries concerning unit operations;

Coordinates processing actions with other units, departments, or outside agencies;

Stamps, sorts, and distributes incoming mail, and sorts and seals outgoing mail;

Identifies actions required to provide services to individual clients, applicants, or the general public and assists people in completing the service process;

Receives visitors and telephone calls, determines nature of business, and refers to the appropriate division, section, or individual;

Operates a variety of office equipment.

Minimum Qualifications

1. Six (6) months of legal clerical experience.

OR:

2. One (1) year of general clerical experience.

(Additional relevant education from an accredited college, university or trade/vocational school may be substituted.)
 
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application.  Do not substitute a resume for your application or write "see resume" on your application.

Additional Qualifications:

• Qualifying candidates may be required to complete and pass online assessments.

SELECTION PROCEDURE:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a re