Student Employment Specialist

Student Employment Specialist

Oregon State University

Department: Univ Human Rsrcs Central (QFA)

Appointment Type: Professional Faculty

Job Location: Corvallis

Recommended Full-Time Salary Range: $40,008 - $44,208

Job Summary:

University Human Resources is seeking a Student Employment Specialist. This is a full-time (1.00 FTE), 12-month, professional faculty position.

The Student Employment Center is part of the University Human Resources Service Center. The Service Center is comprised of three main areas/teams: Life Cycle Support Services, HR Help Center, and the Student Employment Center. The HR Service Center teams within University Human Resources provide quality services to achieve effective management of a workforce supporting teaching, research, and public service at Oregon State University.

The Student Employment Center consists of two teams supporting graduate student employment services and undergraduate (hourly) student employment services. The teams focus solely on providing HR service and support to all student employment positions at Oregon State University.

The Student Employment Specialist is responsible for performing procedural and administrative processing in the areas of student recruitment and selection, student onboarding, and student employee records and reporting. The Student Employment Specialist is often the first point of contact for walk-in traffic and customers that come in to the Student Employment Center. The Student Employment Specialist works under general guidance from the Student Employment Center Supervisor.

The Student Employment Specialist is responsible for assisting administrators and supervisors in achieving goals and outcomes in the areas of diversity, affirmative action and equal opportunity, employee relations, labor relations, and management of personnel resources.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS:

• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 cultural resource centers that offer education, celebration and belonging for everyone

• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

• 35k+ students including more than 2.3k international students and 10k students of color

• 217k+ alumni worldwide

• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.

• A generous paid leave package, including holidays, vacation and sick leave.

• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU.

Key Responsibilities

35% Student Employee Records and Reporting

Collaboratively works with subject matter experts and units including, but not limited to, University Human Resources (UHR), Office of Equal Opportunity & Access (EOA) and Office of International Services (OIS). Ensures that student employees are hired according to state, federal, and OSU rules and regulations. Originates student employee hiring and employment change activities and actions for employees in compliance with policies, rules and regulations, based on customer needs and requests. Verifies employment eligibility of new hires and rehires. Coordinates VISA and immigration matters with OIS.

Point of contact for new student employees. Establishes university ID number for new hires, assists with various system permissions and login procedures, and responds to questions regarding completion of employment forms.

Establishes student employees’ position in banner; coordinates with UHR to set up new student positions as necessary. Works with employees and supervisors to explain timekeeping and record keeping procedures. Works closely with payroll to ensure timely processing of final pay.

Point of contact for supervisors of student employees. Oversees retention of employee-related records in a variety of formats. First point of contact for unit supervisors with questions relating to student workforce. Communicates status and approval to appropriate parties.

Works with unit supervisors to ensure compliance with Bureau of Labor and industries (BOLI) child labor regulations and other applicable wage and hour laws.

Scans various human resources documents into NOLIJ and routes to payroll and benefits units as necessary.

25% Student Recruitment, Selection and Hiring

Initiates and approves student job postings for OSU’s employment job posting site.

Coordinates the hiring process for students and provides departments with hiring information such as employment eligibility, hiring status updates, and notifications of clearance for work.

Responds to inquiries and resolves issues related to recruitment and hiring matters. Provides direction to hiring administrators and supervisors regarding correction or enhancement of recruitment protocol and documents. Communicates student employment policies and procedures to hiring officials and advises on a regular basis.

15% Student Employment Center

Provides a welcoming and informational environment for all new student employees as well as assisting current employees that come in with questions or concerns. Assists student employees in completion of new hire documents. Reviews and processes hiring documents; generates necessary forms; ensures compliance with university policies and operating guidelines and responds to customer needs.

10% Monitoring and Auditing

Performs and participates in auditing and monitoring activities related to University Human Resources transactions, functions, management systems and practices for accuracy, completeness, and consistency with University policies and standards.

Audits and reconciles Human Resources Information System (HRIS) data and other Human Resources (HR) functions related to assigned area of responsibility according to OHR guidelines and protocol. Takes necessary action to correct issues or escalates to supervisor, as appropriate.

10% Human Resources Policy and Procedure Development and Implementation

Participates in University HR procedure development and implementation, operational and strategic planning and other applicable committees. Collaborates on HR systems, policies and procedures that foster effective Human Resources Management and service delivery. Identifies organizational and development needs to design and implement appropriate strategies to address the needs.

5% Training and Professional Development

Assists and participates in the development, coordination and implementation of employee training and development. This includes integration activities for new Student Employment Center Human Resources employees and procedural and transactional training for departmental/college employees.

Maintains professional and technical competency; stays current on new policies, procedures and regulations. Participates on committees as applicable. Performs other duties as assigned.

What You Will Need

Measurable MQs

• Two years of human resources clerical support experience directly assisting human resources professionals in the administrative functions of a human resources program

OR

• Three years progressively responsible administrative, clerical or record-keeping support experience.

College-level course work may substitute for the general experience requirement based on 45-quarter units per year.

Required Knowledge, Skills and Abilities

• Excellent oral and written communication skills with ability to communicate clearly and effectively with internal and external customers, and other diverse audiences while providing outstanding customer service.

• Experience working in a fast-paced environment.

• Self-motivated with the ability to work independently and/or with limited direction, as well as cooperatively in a team and/or remote environment, while consistently demonstrating collaborative, respectful and productive work habits.

• Strong organizational office skills necessary for record keeping and maintaining accurate records.

• Strong interpersonal skills necessary to develop, establish and maintain effective, professional, collaborative, and collegial relationships with customers, stakeholders, other employees, and others with whom we may work .

• Demonstrated experience and competency operating and working effectively and efficiently with computers and other forms of office technology, electronic data, computer programs and software applications (especially Microsoft Word, Excel and Outlook). This includes the ability to effectively and efficiently learn new technologies and software solutions.

• Well-reasoned decision making with a high attention to detail in actual work product, organization, planning, workflow, and work prioritization to ensure tasks are completed efficiently and accurately.

• A demonstrable commitment to promoting and enhancing diversity

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

• Work experience performing duties in Human Resources Management in an institution of higher education, or comparable environment.

• User-level experience with the following software, or comparable software: PeopleAdmin; Sungard Higher Education Banner (HRIS module); Data Warehouse; Microsoft Access; CORE Reports; AWA; Zoom; Salesforce; Nolij or On Base.

Working Conditions / Work Schedule

The Student Employment Center is a fast paced, high volume, customer service-oriented environment, requiring the ability to multitask while remaining flexible with changing priorities and deadlines and ensuring a high level of customer service.

Normal business operations are Monday-Friday, 8:00 AM to 5:00 PM.

The incumbent may be required to stand for short periods of time, on a regular basis, to perform essential functions of the job. The incumbent may occasionally need to lift, carry, push, and/or pull objects weighing up to 10 pounds.

This position will occasionally work away from primary work site for hiring sessions, interview sessions, training, etc.

Performance of the essential functions requires a combination of regular, consistent availability, accessibility, and presence on-site due to the nature and scope of the essential functions; the importance of personal interactions between this position, employees, customers and other members of the public; and the availability of job-related tools, equipment, and resources at work.

Non-exempt employees in this position are expected to work varying amounts of either (a) unscheduled overtime during periods of high volume work; or (b) scheduled overtime required to accomplish special projects.

Special Instructions to Applicants

To ensure full consideration, applications must be received by May 10, 2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact:Chris Lewis

Chris.lewis@oregonstate.edu

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Starting salary within the salary range will be commensurate with skills, education, and experience.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our https://hr.oregonstate.edu/careers/background-checks website including the https://hr.oregonstate.edu/careers/candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.

To apply, please visit: https://apptrkr.com/5206764

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