5248 - Administrative Services Manager II

Salary Grade: 15
 
Pay Range
Hiring Range: $66,536 - $79,843 Annually  
Full Range: $66,536 - $93,150 Annually  
 
Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.     

We are seeking an adaptable, motivated and experienced individual, who thrives in a team environment but also works well autonomously, to manage our fast-paced, high volume Employee Services (ES) work group. ES provides a wide array of human resources related services in support of 400 plus Public Works employees, with an emphasis on excellent customer service. Each day in this position will bring new experiences, challenges, opportunities and rewards. If you like what you’ve read so far, we encourage and invite you to apply for this unique opportunity.

 

Duties/Responsibilities

(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)
 
Manages and administers, and plans administrative or support services or operations, including fiscal and general administrative functions as they relate to area of assignment;

Manages, administers and coordinates internal services or support functions for a department or specific functional unit;

Manages the acquisition, storage and distribution of supplies and equipment to support unit or department activities;

Develops or participates in the development of departmental related policies and procedures and implements same as they relate to area of assignment;

Interprets unit or department policies and operational procedures and reviews current and proposed new or changed rules, regulations or related materials for impact on unit, division, or department management or operations, and recommends changes to management;

Develops and implements new procedures for both short and long term plans to improve efficiency, productivity and operating economy of areas of assignment;

Provides input to and assists in the development and design of automated information systems;

Coordinates the collection, reporting and documentation of data for assigned activities through affected supervisors and division managers and composes and writes reports concerning activities of areas of assignment;

Oversees the development, submission, maintenance and archiving of County/state/ federal-mandated reports, forms, and records;

Directs formal training and development programs for assigned staff, County employees, or community or public interest groups;

Supervises, trains and evaluates support staff and coordinates the activities of area of assignment;

Reviews work of staff to ensure accuracy of documents and adherence to policy;

Represents the department/division by interacting with various County, federal, and state departments, agencies, private industry, contractors, and public committees to assist in accomplishing department and unit goals;

Administers internal personnel activities in coordination with the centralized Human Resources Department;

Monitors day-to-day financial matters such as sources of funding, contract renewals, payroll, purchases and petty cash funds;

Administers internal procedures for conducting competitive hiring and promotion;

Develops, monitors, revises and administers all or part of the department or assigned unit budget and maintains budgetary records;

Conducts research, data-gathering and reporting of special projects related to area of assignment.

Minimum Qualifications

A Bachelor's degree from an accredited college or university with a major in public or business administration/management, purchasing, material management, accounting, occupational training, engineering or a related field and three years of supervisory experience in public or business administration or in one of the identified fields. 

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR

Five years of professional level experience in any of the identified fields that includes at least three years of supervisory or managerial experience.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

 

1. Minimum five (5) years experience overseeing recruitment processes (government preferred).
2. Minimum five (5) years experience applying human resources protocols, policies, and procedures (government preferred).
3. Minimum five (5) years experience administering and processing progressive disciplinary actions for a department or organization.
4. Minimum five (5) years experience supervising a team of direct reports and working as a member of a management team.
5. Minimum five (5) years experience in a leadership role requiring a high level of oral and written communication skills (separate from/in addition to item 4 above).
6. Minimum five (5) years experience administering a Performance Management System (performance plans and performance appraisals) for a department or organization.
7. Minimum five (5) years experience overseeing the organizational structure and alignment of a government utility for optimization and efficiency.
8. Minimum five (5) years experience with Microsoft Office Suite software (to include Word, Excel, and Visio). 

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.