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Volunteer Coordinator inside the HR Dept. (Remote)

Thaddeus Resource Center
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About Us:   

We empower girls and women to move from hopeless to hopeful!  

The Thaddeus Resource Center is a non-profit organization whose purpose is to restore HOPE, inspire GROWTH, and EMPOWER girls and women through education, life skill development, workforce training, and other supportive services. We pride ourselves in having established a family-oriented culture that promotes open communication and collaboration through our values of Empowerment, Commitment, Hope, Compassion, Community, and Grace. 

If you are looking for a HANDS-ON experience where you can truly make an IMPACT, join our team and help us achieve our mission and vision of reaching our community of women, girls, and at-risk youth. 

 

About the Role:

A Volunteer Coordinator at Thaddeus will provide the individual with relevant skills in a variety of HR functions (outreach/managing volunteer applications) via hands-on, on-the-job training.  

The Volunteer Coordinator will receive direct supervision from the Volunteer Services Manager inside the Human Resources Department, under the Presidents supervision.

This position is unpaid, but eligible for academic or course credit if approved by your educational institution.

Responsibilities:

  • Perform a variety of general administrative tasks (outreach, manage email and phone correspondence, maintain applicants records, etc.)
  • Create job descriptions and manage online postings
  • Schedule interviews as needed and maintain excellent communication with our candidates
  • Stay organized and keep the HR Manager updated on assigned candidates as they go through the application process
  • Handle tracking volunteer applicants and helping prepare various documents, and making sure they are filed within the correct staff personnel folder
  • Assist the HR Manager with reference checks ensuring that the checks are completed in a timely manner
  • Prepare rejection and acknowledgment letters, certificates of completion, etc.
  • Mentor and develop all organization personnel for career progression and learning
  • Assist in content writing for organization-wide marketing strategy for outreach and community engagement purposes
  • Work closely with the Operations department and assist in the strategic planning process
  • Perform other assigned duties as needed

Qualifications: 

Required:  

  • Strong technical and organizational skills in addition to excellent written and verbal communication skills, in a professional environment
  • A high level of integrity, accuracy, dependability, enthusiasm, and confidentiality
  • Excellent multi-tasking, time management, interpersonal communication, and business writing skills
  • Ability to work independently with little instructions and strong attention to details
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.)
  • Intern must have the appropriate technology, internet connection, and ability to function in a virtual capacity via Microsoft Teams

Preferred:  

  • Bilingual (English/Spanish)
  • Previous administrative and/or HR experience
  • Have an understanding of how to create and present Kahoot! Trivia games
  • Comfortable working with data and spreadsheets
  • Prior knowledge of photo/video editing software (Adobe Creative Cloud) and/or website maintenance experience
  • Graphic design experience (making flyers/other marketing materials for recruitment purposes, especially with Canva Pro)
  • Social media management experience (LinkedIn, Facebook, etc.)
  • Proficiency in Microsoft Teams and OneNote, and Adobe Creative Suite (especially Adobe Acrobat DC)
  • Prior experience working with non-profits

 

Learning Objectives:  

  • The volunteer coordinator will learn how to perform a job analysis and update/post job descriptions for open positions
  • The volunteer coordinator will learn to properly organize and file important incoming applicant documentation in internal databases
  • The volunteer coordinator will learn how to collaborate with a team to achieve organizational goals
  • The volunteer coordinator will learn the recruitment and outreach processes for the organization
  • The volunteer coordinator will learn general knowledge of strategic planning and tracking volunteer applicant records
  • The volunteer coordinator will learn how to create and post content for candidate engagement, outreach, and recruitment purposes
  • The volunteer coordinator will utilize Microsoft Office Suite applications to assist in completing HR functions

 

Time Commitment: 

  • Must be available to work a minimum of 15 hours per week (10 of those hours need to be between the hours of 9 AM - 6 PM PST to accommodate for the below MANDATORY meetings and additional co-worker collaboration)
  • Must be available for the following VIRTUAL weekly meetings:
    • Weekly All Staff Meeting: Mondays 10:00 AM – 11:00 AM PST
    • Weekly Department Meeting: Fridays 10:00 AM – 12:00 PM PST
    • Weekly Volunteer Services  Meeting: Mondays 12:00 PM – 1:00 PM PST
  • The 6 Month Internship Program is our minimum internship program.
  • The 1 Year Internship Program is where you will receive the most client interaction.

Advantages:

  • Receive direct supervision from the HR Managers and President
  • Participate in professional training offered to all staff.
  • Build resume and explore career options (cross-functional training available)
  • Apply skills and knowledge to the workplace.
  • Publication of written work on Thaddeus official website
  • Grow your professional network and build strong working relationships with previous and current Thaddeus staff.
  • Flexibility to allow for final exams.

*** We are an equal opportunity employer. ***