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Accounts Payable Clerk

Job Summary

Provide financial and administrative support to the Firm Administrator including but not limited to performing day-to-day processing of accounts payable transactions ensuring that finances are maintained in an effective, up to date and accurate manner. 


Duties and Responsibilities

  • Work with firm administrator and billing administrator to ensure compliance with account procedures, proper documentation and required levels of approval for invoices/check requests
  • Reviews, prepares, and enters accounts payable invoice data into the system
  • Process backup reports after entering in system
  • Pay all invoices within their due dates after obtaining firm administrator’s approval
  • Processes vendor payments: check payments and ACH’s
  • Manage the weekly check run
  • Research questions regarding accounts payable from vendors, and firm personnel
  • Electronically files and maintains paid accounts payable invoices and related documentation
  • Identify, research and resolve vendor account discrepancies and reconcile vendor statements
  • Assists with month end close process
  • Maintain listing of accounts payable
  • Prepare manual checks as required
  • Maintain updated vendor electronic files
  • Electronic filing of accounts payable
  • Electronic filing of billing invoices
  • Electronic filing for client trust and escrow matters
  • When needed, provide support to other areas of the accounting department.
  • Post daily cash receipts
  • Perform conflicts checks
  • Open new matters


Knowledge Skills and Information

  • Knowledge of computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs and e-mail proficiently.  
  • Knowledge of accounts payable and accounts receivable.
  • Ability to maintain a high level of accuracy in preparing and entering financial information.
  • Ability to maintain confidentiality concerning financial files.
  • Attention to detail and high level of accuracy.



Special Requirements 

  • Attendance and Dependability: The employee can be depended on to report to work at the scheduled time and is seldom absent from work. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious about assignments.
  • Communication and Contact: The employee communicates effectively both verbally and in writing with superiors, colleagues, and individuals inside and outside the Firm. 
  • Relationships with Others. The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside of the Firm. The employee exhibits a professional manner in dealing with others and works to maintain constructive working relationships.