Accounts Payable Clerk

Job Summary

Provide financial and administrative support to the Firm Administrator including but not limited to performing day-to-day processing of accounts payable transactions ensuring that finances are maintained in an effective, up to date and accurate manner. 

Duties and Responsibilities

• Work with firm administrator and billing administrator to ensure compliance with account procedures, proper documentation and required levels of approval for invoices/check requests
• Reviews, prepares, and enters accounts payable invoice data into the system
• Process backup reports after entering in system
• Pay all invoices within their due dates after obtaining firm administrator’s approval
• Processes vendor payments: check payments and ACH’s
• Manage the weekly check run
• Research questions regarding accounts payable from vendors, and firm personnel
• Electronically files and maintains paid accounts payable invoices and related documentation
• Identify, research and resolve vendor account discrepancies and reconcile vendor statements
• Assists with month end close process
• Maintain listing of accounts payable
• Prepare manual checks as required
• Maintain updated vendor electronic files
• Electronic filing of accounts payable
• Electronic filing of billing invoices
• Electronic filing for client trust and escrow matters
• When needed, provide support to other areas of the accounting department.
• Post daily cash receipts
• Perform conflicts checks
• Open new matters

Knowledge Skills and Information

• Knowledge of computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs and e-mail proficiently.  
• Knowledge of accounts payable and accounts receivable.
• Ability to maintain a high level of accuracy in preparing and entering financial information.
• Ability to maintain confidentiality concerning financial files.
• Attention to detail and high level of accuracy.

Special Requirements 

• Attendance and Dependability: The employee can be depended on to report to work at the scheduled time and is seldom absent from work. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious about assignments.
• Communication and Contact: The employee communicates effectively both verbally and in writing with superiors, colleagues, and individuals inside and outside the Firm. 
• Relationships with Others. The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside of the Firm. The employee exhibits a professional manner in dealing with others and works to maintain constructive working relationships.