Group Function Coordinator
DO WHAT YOU LOVE!
Unique Vacations, Inc. -- an affiliate of the worldwide representative for Sandals Resorts and Beaches Resorts -- is seeking a forward-thinking Group Function Coordinator to join its remarkable Miami-based, in-house team.
WHO ARE WE?
Unique Vacations, Inc. is an affiliate of the worldwide representative of Sandals Resorts and Beaches Resorts. We provide exclusive, marketing, public relations, advertising, promotions, and creative services to showcase the Luxury Included experience, which guests have come to adore for 40 years and counting for Sandals & Beaches Resorts.
We are ever-dedicated to our customers, vendors, and our most precious commodity -- our TEAM! At Unique Vacations, Inc. we know our company is most powerful when everyone can make their mark. When you do what you love, you will be empowered to create the future that you want!
APPLY, CREATE, IMPACT:
If you’re ready to make an impact on one of the world’s most renowned hospitality brands, we invite you to apply for the Group Function Coordinator via our career portal: http://www.uvcareers.com/
JOB DESCRIPTION:
The Groups Function Coordinator is responsible for ensuring Operational Outlines for all applicable Social groups are completed and distributed to the applicable parties (resort sales managers, clients, etc.) no later than 60 days prior to group’s arrival. Responsible for maximizing social function sales.
JOB ROLES AND RESPONSIBILITIES:
- Complete understanding of each hotel’s function and meeting space.
- Assist clients with information about menu’s, décor, entertainment, etc. during proposal phase.
- For Social groups booked with a contract, send bio’s to resort once group is booked and deposited. For Social groups booked under group codes, send bio’s to resort once group is at 5 rooms or more.
- Send group function intro letter to group contact upon receipt of confirmed group file.
- Follow-up with clients regarding possible functions locations, times and menu options as soon as possible after intro letter is sent.
- Send Social Group Code Bio’s to appropriate contacts (hotel, UVL, etc.) at 60, 45 and 14 days prior to group’s arrival at property.
- Contact resort sales team to confirm client’s requested location/s, time/s, décor, etc.
- Prepare operational outline reflecting confirmed group function locations, times, menus, etc. and send to client for signature no later than 60 days prior to group’s arrival.
- Send completed/signed copy of operational outline to pertinent resort team members no later than 60 days prior to group’s arrival at resort.
- Schedule necessary conference calls between resort sales team and clients to discuss and review all aspects of the group’s program. Final call between all parties must take place no later than 30 days prior to the group’s arrival at the resort.
- Ensure payment for all add-on events are collected and posted to appropriate invoices no later than 45 days prior to group’s arrival.
- Work with Operation team to ensure all rooming list, room pecking order and flight details are noted/communicated between the 2 teams.
- Update group function sales kits as needed.
- Work closely with resort sales team.
- Stay current with property knowledge and changes and visit all resorts at least once a year.
- Special projects at request of management.
- Employee may be required to work a weekend show – if certain criteria are met, additional compensation may be given. The Company reserves the right to modify this requirement at any time.
COMPETENCE REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Qualifications include:
- Strong verbal, written and listening skills
- Strong follow-up skills
- Good listening skills
- Proficient in Word and Excel applications
- Ability to successfully qualify inquiries
- Must be able to work in a team environment
- Strong computer skills
- Willing to travel
EXPERIENCE:
Outlined below are the academic qualifications and length and type of experience deemed necessary by Unique Vacations Inc. in order to perform the role of Group Function Coordinator competently.
- Education: Minimum high school diploma or equivalent. College Degree preferred
- Experience: Minimum of 3 years of related experience
BENEFITS:
We offer a full benefits package including:
- Health
- Dental
- Vision
- LTD
- Life Insurance
- Sick days
- Vacation days
- 10 Holidays
- Tuition reimbursement
- Parental leave
- 401K package with a company match
Additional perk: After 6 months of continuous employment, you may visit one of the Resorts we represent at a minimal cost.
Once you visit one of the properties, you will not only experience the best of what the brand has to offer but you will get to see first-hand what makes us so passionate and most of all so “Unique”.
ABOUT UNIQUE VACATIONS:
Unique Vacations Inc. is an affiliate of the worldwide representative of Sandals and Beaches Resorts – exclusively providing, marketing, public relations, advertising, promotions, and creative services to showcase the Luxury Included experience, which the guests have come to adore for 40 years and counting for Sandals and Beaches Resorts.
Designed for couples in love, Sandals Resorts boasts 16 Luxury Included resorts located on the Caribbean’s best beaches in Jamaica, Bahamas, Barbados, Antigua, Curaçao, St. Lucia and Grenada. The family-friend resorts for everyone, Beaches Resorts offers three magnificent locations in Jamaica and Turks & Caicos.
We are headquartered in sunny South Florida – a hop, skip and a jump from the glorious Caribbean islands.