Program Support Assistant ARS SEA AO (Stoneville, MS) 2023 Fall
Workplace Culture
At USDA, we are recommitting ourselves to the values of equity and inclusion rooted in justice and equal opportunity for our employees and those we serve.
Job Description
Provides SEA with mailing documents/support to shipment of official packages to various locations. Serves as the primary administrative business process point of contact for the unit. Responsible for the administrative oversight of various business processes, which may include processing financial, procurement, extramural agreements, property, personnel, and other administrative instruments for the management unit. Maintains tracking logs, action items, manages administrative suspense items and transaction records.
Duties include:
- Provide a broad scope of program management and secretarial support for the Unit.
- Participate in program planning support work such as research project coordination, travel documentation, budget coordination/tracking, agreements, and purchasing/procurement of supplies and equipment, and human resources administration.
- Serve as the primary administrative business process point of contact for the unit. Responsible for the administrative oversight of various business processes, which may include processing financial, procurement, extramural agreements, property, personnel, and other administrative instruments for the management unit.
- Maintains tracking logs.
- Manage administrative suspense items and transaction records.
- Use an electronic calendar, database or spreadsheet software to document employee leave schedules and to commit the Section Head and AAOD's time for appointments and meetings; transmit and receive documents and messages electronically.
- Provide SEA with mailing documents/support to shipment of official packages to various locations.
- Serve as principal timekeeper to the location. Responsibilities include prepares, maintains, and transmits Time and Attendance (T&A) reports using automated agency program (STAR) to the National Finance Center; trains back-up timekeeper to serve during incumbent’s absence; prepares and submits Leave Audits/Lump Sum payments and Donor/Recipient reports as required; reviews T&A logs of Unit personnel for completeness and accuracy; and provides technical pay and leave advice on routine matters.
- Establish, maintain, and revise the office filing system.
- Schedule conferences and meetings, including arranging logistics, preparing agendas, and notifying participants.
Location: Virtual
Hours per week: 40
Education Level:
- Undergraduate students
- Graduate students
Desired Skills:
- Proficient in Microsoft Suite, and MS Teams.
Supervision:
- Interns will report to the Agriculture Research Service - SEA AO Stoneville
- Interns will receive guidance and feedback from supervisor daily, weekly, or as needed.
- Interns formal evaluation are completed at the following segments of the internship session, Mid-term and Final Performance Evaluation.
Requirements Conditions of Employment
- You must be a US Citizen or US National.
- Must be in good academic standing as defined by their academic institution.
- Unofficial Transcript can be used when applying for the position
- Satisfactory Background investigation and/or fingerprint check.
- The position is renewable, based upon effective performance, availability of funds, and program needs, with the possibility of a multiple-year appointment.
Documents to have when applying:
- Resume
Pay information:
- Undergraduate students (Associates and Bachelor's degree seeking students): $16.10
- Graduate students (Masters and Doctorate degree seeking students: $17.25
How to apply:
On Handshake:
- Click or Tap on "APPLY"
- Upload Resume
- Click or Tap on "Submit Application"
General Information
About USDA and HACU
For the past 27 years, USDA has partnered with HACU to provide internship opportunities for hundreds of undergraduate and graduate students. These internships provide valuable professional experience for students while also exposing students to the important work that is done at USDA. The students also make significant contributions to the sub-agencies.
This partnership with HACU represents a larger USDA strategy aimed at ensuring a diverse, prepared, and competitive workforce that is vital to establishing a sustainable agricultural future. As a result of their positive internship experiences and supportive and inclusive culture at USDA, many former HACU students are now members of the USDA permanent workforce.