Business Administration Intern
SUMMARY: The primary purpose of this job’s position is to assist in administrative tasks and data entry on Project Management Software.
The Business Admin Intern will assist in organization, answer phones, greet and communicate with staff and guests, and maintain effective workflow in the office. This role may also take on other duties regularly associated with office management, such as keeping track of office supplies, scheduling catered lunches to the office, and the organization of office documents.
We are seeking a self-motivated and energetic individual to join our team as a Business Administration Intern and contribute to the company’s overall goals.
DUTIES AND RESPONSIBILITIES:
· Active participation in general clerical tasks, including the organizing and filing of customer folders
· Answering of telephone and transfer of calls to appropriate employee
· Assists in project initiations and closing out of projects, including inputting this information into the company’s Project Management Software
· Maintains day-to-day data on project progress
· Work collaboratively with other departments to help solve clerical issues and perform other related duties as assigned by management
· Ensure that common areas in office premises are equipped with required office supplies as appropriate
· Coordinate the maintenance and repair of office equipment as well as technical support required by engineers or management
· Prepare for the arrival of customers to the office
· Oversee the kitchen area, including keeping track of supplies, setting up catered lunches, and coordinating with the office cleaning company
· Preparation for Tradeshows attended by Building Drops’ employees, including creating itineraries and scheduling customer appointments
· Oversee of Airline accounts and recording travel points
· Travel to UPS to retrieve business mail daily and send out packages
QUALIFICATIONS:
· In the process of attaining their Bachelor's Degree (BA) from four-year college or university in administration/ communication
· Possess a strong ability to communicate and exchange information in a team-oriented environment
· Possess manual dexterity to use a computer and telephone
· Strong verbal and communication skills
· Have experience with Microsoft Office, specifically Word, Excel, Outlook, and PowerPoint
· Knowledge of clerical and administrative procedures
· Organizational skills