Management Assistant (Records) GS-5/6/7
Apply online through 1/23/2023 at: https://www.usajobs.gov/job/698358600
This is not a remote work opportunity. The position is located in Indianapolis, IN. Telework availability will be based upon the mission requirements and supervisory determination.
Duties
The incumbent serves as a Management Assistant in the Site Support Office, Facilities Administration Division performing technical work in support of management analysts in the maintenance and operation of the records management program.
Assists the records manager in monitoring the management of records by examining current practices.
Provides summaries of findings describing problems identified and presents recommendations for resolution.
Maintains inventories and administrative records of reporting requirements.
Coordinates Veteran Affairs Records Depository (VARD) requirements, performs annual inventory, reviews space requirements and requests additional space, if required.
Prepares, reviews, and edits outgoing correspondence which may include Congressionals, and other documents, checking for typographical errors, ensuring conformance to formats and procedural requirements.
Conditions of Employment
- Must be a U.S Citizen or National
- Registered for Selective Service (males born after 12-31-1959)
- Suitable for federal employment
- This national security position, which may require access to classified information, requires a favorable suitability review and security clearance as a condition of employment. Failure to maintain security eligibility may result in termination
- Please note, this is NOT a 100% virtual/remote position where work may be performed from any location in the US. This position is eligible for local telework near the duty station of the position, subject to management review and approval.
- Time after Competitive Appointment: Candidates must have served 3 months after latest competitive appointment in the Federal service.
- Position is located in Indianapolis, IN
Qualifications
One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-04) within the federal service, which demonstrates the ability to perform the duties of the position, is required.
GS-05 Specialized experience is defined as: assisting in inspecting files for proper labeling before storage, review and edit correspondence, and use office automation equipment to keep databases and spreadsheets current.
One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-05) within the federal service, which demonstrates the ability to perform the duties of the position, is required.
GS-06 Specialized experience is defined as: organizing and filing records for business program operations; maintaining inventories and administrative records; preparing and reviewing outgoing correspondence for format, grammar, and typographical errors; and responding to customer inquiries relating to the business program and operations.
One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-06) within the federal service, which demonstrates the ability to perform the duties of the position, is required.
GS-07 Specialized experience is defined as: maintaining and monitoring the management of records; examining filing procedures; gathering and analyzing data to identify problems and recommend solutions; identifying rules, guidelines, regulations, and precedents to apply to specific situations; and providing guidance to lower level staff working with records.
Paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual, community, student, social) is qualifying. Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience.
Education
Substitution of Education for Specialized Experience is generally not applicable above GS-05, but may be considered if it is directly related to the position being filled.
GS-05 Substitution of Education for Experience: Four years of successfully completed education above the high school level in any field for which high school graduation, or the equivalent, is a prerequisite may be substituted to meet the specialized experience required. Equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements. If you are using education to substitute for the specialized experience, you MUST submit transcripts at the time you apply. To be creditable, education must have been obtained in an accredited college or university. You must report only attendance and/or degrees from schools accredited by accrediting institutions that are recognized by the U.S. Department of Education (http://www2.ed.gov/admins/finaid/accred/index.html).
GS-06 Substitution of Education for Experience: Six months of graduate education may be substituted to meet the specialized experience required when it is directly related to the work of the position being filled. If you are using education to substitute for the specialized experience, you MSUT submit transcripts at the time you apply. To be creditable, education must have been obtained in an accredited college or university recognized by the U.S. Department of Education (http://www2.ed.gov/admins/finaid/accred/index.html).
GS-07 (1-grade interval) Substitution of Education for Experience: One full year of graduate level education may be substituted to meet the specialized experience required when it is directly related to the work of the position being filled. Equivalent combinations of successfully completed graduate level education and experience may be used to meet total experience requirements. If you are using education to substitute for the specialized experience, you MUST submit transcripts at the time you apply. To be creditable, education must have been obtained in an accredited college or university recognized by the U.S. Department of Education (http://www2.ed.gov/admins/finaid/accred/index.html).
For additional information or to apply visit: https://www.usajobs.gov/job/698358600