ASSISTANT PERSONNEL MANAGER
State of Arkansas
Position Number: [] County: [[Pulaski]] Posting End Date: [[July 25, 2022]] Anticipated Starting Salary: [[$40,340]] [[Directorate/Human Resources]] The Department of Public Safety’s mission is to enhance the safety and security of all Arkansans through ethical, character-driven behavior that promotes professionalism, clear communication, and accountability while serving as the state’s premier public safety agency.
Applicant must be available for disaster duty at any time. Twelve-hour work schedules are possible and all ADEM positions are subject to 24-hour on-call duty in the event of an emergency or disaster.
Roles and Responsibilities: Duties include but are not limited to: Payroll administration. Benefits Administration. Assists Finance & Accounting Branch with cost center allocation and estimates for payroll. Maintenance of time and leave records. Coordination of vendor visits. Processes garnishments, Family Medical Leave requests, and Catastrophic Leave requests. Onboards new employees. Applicant qualification review. Assists with special projects. In relation to disaster response, this position serves a role in both Logistics and Planning sections within the State Emergency Operations Center. All positions are subject to 24-hour on-call duty in the event of an emergency or disaster. Occasinal In-state and/or out of state travel.
Preferred Qualifications: Experience in Benefits administration. Experience processing Time and Leave. Experience processing payroll. Experience working in cost accounting systems. Knowledge of laws relating to Family Medical Leave. Knowledge of Fair Labor Standards Act.
Class Code: R024C
FLSA Status: EXEMPT
Salary Range: $40,340.00 - $58,493.00
The Assistant Personnel Manager is responsible for implementing and maintaining various personnel systems and procedures. This position is governed by state and federal laws and agency/institution policy.
Participates in hiring process by advertising vacancies, recruiting applicants, reviewing applications to determine if applicants meet minimum qualifications, scheduling and conducting interviews, and notifying applicants of selection/non-selection. Responds to telephone, written, and personal inquiries concerning job vacancies. Orients new employees by explaining agency policy/procedure, obtaining required employee information, and advising employees of benefits package. Maintains personnel files and leave records. Maintains performance evaluations system by tracking increase eligibility dates, ensuring compliance with performance evaluation procedures, and reviewing completed performance evaluations. Prepares and submits various personnel documents and reports and assists in preparation of budget proposals. Provides technical assistance to personnel by explaining procedures, updating agency policy/procedure, coordinating training, acting as insurance representative, and serving on various committees. May act as agency grievance officer. May supervise a small to medium-sized professional and administrative support staff by interviewing, recommending for hire, training, assigning and reviewing work, and evaluating the performance of incumbents. Performs other duties as assigned.
Occasional in-state travel required.
Knowledge, Skills and Abilities
Knowledge of the principles and practices of personnel management. Knowledge of personnel, payroll, and budget processes, policies, and procedures. Ability to plan, organize, and direct the work of others. Ability to prepare, present, and review oral and written information, reports, and programs. Ability to investigate and mediate employee/employer grievances and disputes. Ability to recruit, interview, and assess prospective employees.
The formal education equivalent of a bachelor's degree in personnel management, public administration, general business, or a related field; plus two years of experience in public administration, human resource management, or a related field. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.