Management Support Assistant
Applications for a Management Support Assistant will be accepted effective immediately.
Location of position: National Museum of Natural History, National Mall, Washington DC, USA
The incumbent works for the Forest Global Earth Observatory (ForestGEO), a global network of research sites and scientists committed to the study of tropical and temperate forests. The Management Support Assistant
supports the ForestGEO Program Manager and Director and, in turn, the entire ForestGEO program.
You will have the following responsibilities:
Events & Travel
- Make travel arrangements, including hotel and airline reservations, prepare travel authorizations and ensure timely submittal of travel vouchers for staff and scientific partners
- Contributes to planning and management of events and workshops including organizing catering, meeting space and agendas, as well as virtual events, such as the ForestGEO Seminar Series.
- Assists in the coordination of schedules and prepares agendas for meetings and conferences, background and briefing materials and documents.
Communication and Outreach Support
- Assists with the writing of content for website, blog, social media and printed brochures and other outreach materials.
- Maintains ForestGEO social media presence including Twitter, Facebook, Flickr, and Google Scholar. Supports development of goals and strategy for ForestGEO social media with ForestGEO staff.
- Maintains ForestGEO website and posts regular updates to news blog.
- Manages listserv and sends out relevant news, publications, and quarterly updates to the network.
- Screens incoming questions and correspondence about ForestGEO. Acts as a point of contact for disseminating information. Responds to emails sent to the ForestGEO public email account and to written correspondence.
- Handles incoming and outgoing shipments and mail.
- Develops standard operating procedures for travel, administrative projects, and communications/outreach. Follows Smithsonian procurement rules to purchase supplies.
- Collaborate with program and scientific staff on other administrative projects as needed.
- Bachelor’s degree in environmental science, ecology, or related field
- Knowledge of computer software applications (MS Office, Windows, Excel, and other related to his/her duties)
- Skill in file maintenance
- Skills in writing, editing, and proofreading
- Experience with Drupal, or other content management systems
- Experience writing for a blog, website, or social media
- Knowledge of Smithsonian Institution systems
For the full list of requirements and duties, please check the following link: https://drive.google.com/file/d/1rgvH9CShw9le-PZn4xESCJYxXY4yLqQK/view?usp=share_link
To Apply: Interested candidates should submit in one PDF document: cover letter, resume, three references, and a brief writing sample to Lauren Krizel, ForestGEO Program Manager at email@example.com
The successful applicant will join a multicultural organization committed to diversity in its workforce and is expected to be fully committed to Diversity, Inclusion and a workforce free of any form of harassment. STRI is an Equal Opportunity employer that does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, political affiliation, marital status, disability, genetic information, age, size, socioeconomic background, membership in an employee organization, parental status, military service, or other non-merit factor.
The prospective candidates will be expected to sign a statement indicating that they are not the subject of any ongoing investigation or disciplinary proceeding at their current institution or place of employment, nor have they been formally disciplined at any academic institution/place of employment. In the event the candidate cannot make this representation, they will be expected to disclose in writing to the circumstances surrounding any formal discipline that they have received, as well as any current or ongoing investigation or disciplinary process of which they are the subject. (Note that discipline includes a negotiated settlement agreement to resolve a matter related to substantiated misconduct).
To find out more about what do we do and what it’s like working for STRI, please visit the STRI web page https://stri.si.edu/. The site contains information about our mission, our vision, our facilities, our science, and our research community.