Project Assistant - Hybrid Schedule
Job Description
The Boston Public Health Commission (BPHC), one of the oldest health departments in the United States, is an independent public agency providing a wide range of health services and programs. It is governed by a seven-member board of health appointed by the Mayor of Boston.
Public service and access to quality health care are the cornerstones of our mission - to protect, preserve, and promote the health and well-being of all Boston residents, particularly those who are most vulnerable. The Commission's more than 40 programs are grouped into six Bureaus: Child, Adolescent & Family Health; Community Initiatives Bureau; Homeless Services; Infectious Disease; Recovery Services; and Emergency Medical Services.
Role
The Project Assistant will support the BPHC's new behavioral health agenda as a member of the Chief Behavioral Health Officer's team. The prioritization of behavioral health by the BPHC is driven by findings from the Boston Community Health Needs Assessment (2019) and Community Health Improvement Plan (2020), and more recently, a response to the widespread behavioral and mental health needs emerging from the COVID pandemic. Disparities in behavioral health outcomes are most acute among Boston residents and communities impacted by racism and other systems of oppression.
Ideal candidates will have a desire to support BPHC's mission, and those who enjoy working both independently and as part of a team and thrive in roles with multiple tasks and deadlines in a large office environment interacting with different team members.
Major Responsibilities:
- Provide administrative support including preparing correspondence and reports and maintaining schedules and appointments, setting up and supporting online meetings.
- Take meeting notes and maintain project-related files.
- Draft memos and correspondence for internal and external stakeholders.
- Contribute to project deliverables and communications including writing, formatting, editing or documents; developing report outlines; creating project visuals; and drafting content for reports or presentations.
- Provide online research support for project teams.
- Assist with grant development activities.
- Maintain accurate and up-to-date records of project progress.
- Track timelines of multiple, fast-moving projects.
- Create and distribute updates on progress to BPHC staff, and external partners frequently.
- Perform other tasks as assigned.
The mission of the Boston Public Health Commission (BPHC) is to protect, preserve, and promote the health and well-being of all Boston residents, particularly the most vulnerable. The BPHC envisions a thriving Boston where all residents live healthy, fulfilling lives free of racism, poverty, violence, and other systems of oppression. The BPHC sets an expectation that all staff and leadership commit, individually and as part of the BPHC team, to hold ourselves accountable to establishing a culture of antiracism and advance racial equity and justice through each of our bureaus, programs, and offices.
Minimum Qualifications
- BA/BS/AA degree in Public Health, Psychology, Sociology, Political Science, or another related field.
- Prior administrative/office support experience.
- Excellent interpersonal skills and strong teamwork skills, including communicating across different team members to complete project tasks.
- Commitment to promoting racial equity.
- Knowledge or and experience in public health, behavioral and mental health programming a plus or an interest in learning.
- Excellent written and verbal skills.
- Must be able to establish and meet priorities in a busy environment.
- Strong organizational skills.
- Excellent typing and computer skills (MS Office, Word, PowerPoint, Excel) and desire to learn new applications.
- Experience with design software (i.e., Canva) a plus.
Additional Information
City of Boston Residency Required, A Criminal Offenders Records Information request must be completed for this position. However, a record is not an automatic bar to employment but is reviewed in relation to the job applied for., Any position that requires an advanced degree will be subject to education verification, The Boston Public Health Commission is an EEO Employer and all applicants meeting the minimum requirements are eligible to apply
Union Status
Non-Union
Grade
HR
Pay Range
$40,000 -- $45,000/Annually (Commensurate with Experience)
Shift
35 Hours/Week
Hybrid schedule is subject to BPHC's temporary teleworking policy