Administrative Assistant I
As the Administrative Assistant I, you are a vital part of the Team. In this role, you are responsible for assisting the respective team in a variety of administrative tasks.
Your Essential Responsibilities:
In this position, you will:
- Act in a confidential capacity.
- Anticipate needs of the team leader.
- Manage a variety of clerical responsibilities and projects with direct supervision.
- Work and communicate with team members in the department and with other departments.
- Proofread/edit documents.
- Prepare and coordinate travel itineraries.
- Maintain and order office equipment and supplies.
- Fax, scan, copy and collate documents.
- Prepare USP/FedEx shipping labels, packages, and letters.
- Create, and edit presentations, correspondence, memos, reports, graphs, organizational charts, and faxes.
- Manage Outlook calendar for Team Leader, and potentially other team members.
- Coordinate meetings.
- Prepare expense reports for reimbursement, and prepare vouchers to submit invoices for payment.
- Add/update information in appropriate software systems, e.g. IT Asset Inventory
Other Responsibilities (Non-Essential):
- You will be asked to perform related duties or special projects as assigned.
Skills you need to succeed:
Demonstrated proficiency in:
- Excellent customer service skills
- Strong administrative skills.
- Strong computer skills including experience with Microsoft Office, including Word, Excel, and Internet Explorer.
- Excellent organizational skills.
- Excellent verbal, written, and interpersonal communication skills.
Ability to:
- Ability to initiate, work, and motivate within a team or independently.
- Ability to professionally handle confidential information.
- Demonstrated ability to make sounds decisions under demanding conditions.
- Ability and willingness to learn and apply other software applications.
Education and/or experience:
- Requires 1-3 years of administrative experience.