You are viewing a preview of this job. Log in or register to view more details about this job.
Email

Role Purpose

This internship is a chance to see how HR works in a real services business, where our people are the service. Our services teams work across five regions, many speak Spanish as their first language, and part of the workforce is union-represented. Getting HR right for them directly affects the quality of work our clients receive. Our goal is to become a top-quartile employer in our industry, and you will play a direct part in helping us get there.

You will lead a real project, moving our HR records from paper to digital, and see it through from start to finish. Alongside it, you will work across recruiting, onboarding, benefits, compliance and employee relations. You will finish with practical experience, measurable results and a clear view of how HR supports a growing, frontline business.

Key Responsibilities

Records digitization (about 45% of time)

  • Scan, index and upload paper personnel files into the approved digital system, using a consistent naming and folder standard
  • Separate records into the correct files: general personnel, payroll, medical/leave, and I-9 (these must be kept apart)
  • Audit files for missing documents (offer letters, signed handbook acknowledgments, tax forms, policy sign-offs) and track gaps on a checklist
  • Help apply the records retention schedule and flag files due for review or secure destruction
  • Keep a log of all files handled to protect chain of custody

Process and systems modernization (about 25% of time)

  • Map current paper-based HR processes (onboarding, changes, separations) and suggest digital alternatives
  • Help build and test digital forms and e-signature workflows in Paycor
  • Help clean and validate employee data in Paycor (job titles, branches, union status, contact details)
  • Draft simple how-to guides and checklists for managers and team members

General HR exposure (about 30% of time)

  • Support recruiting: post jobs, screen applications, schedule interviews
  • Help prepare new-hire paperwork and orientation materials
  • Support benefits enrollment, leave tracking and compliance postings
  • Help translate or explain HR notices for Spanish-speaking team members (if bilingual)
  • Observe and support training, employee relations and safety program activities, as appropriate

Qualifications

Required

  • Recent graduate of a degree program in Human Resources, Business, Information Systems or a related field
  • Strong attention to detail and organization
  • Comfortable with Microsoft Office or Google Workspace, and quick to learn new software
  • Able to handle confidential information with discretion
  • Clear written and spoken English

Preferred

  • Spoken and written Spanish (strong plus)
  • Prior exposure to HRIS or payroll systems (Paycor, ADP or similar)
  • Experience with scanning, document management or data entry projects
  • Interest in HR technology and process improvement

What You Will Learn

  • How HR runs in a multi-site, partly unionized service business
  • California employment record-keeping and compliance basics
  • Hands-on HRIS and payroll system experience
  • Project management on a real modernization initiative
  • Direct exposure to recruiting, onboarding, benefits and employee relations

Confidentiality and Data Handling

  • The intern must sign a confidentiality agreement before starting
  • Access is limited to what the project needs. Medical, leave and investigation files are handled only under direct supervision
  • Records stay on company systems and premises. No personal devices, personal email or personal cloud storage
  • Original paper files are not destroyed without written approval and a documented retention check.


Compensation, Working Conditions and EEO

  • Pay range: $20.00 – $22.00 per hour, plus milestone project bonuses of up to 20% in total, paid weekly/bi-weekly through payroll
  • Office-based role. Occasional lifting of file boxes up to about 25 lbs. Occasional visits to branch offices may be required (mileage reimbursed)
  • UBS is an equal opportunity employer. We consider all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status. We consider qualified applicants with arrest and conviction records in line with the California Fair Chance Act