Payroll Manager

Summary

The Payroll Manager is responsible for the planning, development and management of District-wide payroll functions, including payroll preparation, auditing of mandated deductions, taxes, and reporting. The Manager Resolves complex employee pay and accounting reporting. Oversees and evaluates assigned payroll staff with a focus on automation and improved efficiency. Align leadership and other stakeholders across the organization on staff development priorities, including manager development. Incumbent provides high quality work, maintains a professional attitude, and meets deadlines with limited direction. 
 

Essential Duties and Responsibilities

• Directs and manages all payroll processes and related obligations of the District in compliance with labor agreements, legal requirements and relevant District policy and procedures as well as District workers compensation program and student insurance program
• Oversees the preparation of monthly payrolls for district employees, the retiree benefit payroll and any retroactive pay adjustments; reviews payroll control reports and approves payroll transmissions
• Hires, trains, supervises and evaluates assigned staff; provides direction and work guidance to assigned staff; reviews assignments, work products and results;
• Monitors and audits the accuracy and integrity of all payroll liability accounts including, taxes, benefit accounts, mandated benefit costs, and employment records. 
• Establishes and monitors timelines and prioritizes work; provides feedback, training and developmental support as needed
• Directs the maintenance of District payroll records and reports as required by federal, state, local, and District policy including meeting STRS and PERS requirements; compiles information and calculations for W-2 reporting; sorts and distributes W-2 forms at year end; calculates and processes corrections, prepares W-2c and W-3c
• Coordinates with the Information Technology (IT) department to identify and resolve system issues and to implement and maintain system applications, which ensures that payroll and time reporting meet STRS, PERS, local, federal, state laws, collective bargaining agreements, and district policies and procedures
• Provides strategic and technical direction to support staff conducting various benefits and wellness activities; investigates and resolves complex or unusual benefits problems, which may require specialized research or analysis 
• Oversees quarterly and year-end balancing and auditing processes; ensures payment of payroll taxes, withheld wages, and preparation of federal and state tax returns
• Maximizes technology functionality to ensure system is fully optimized; recommends payroll system and human resources enhancements/modifications to comply with laws, regulations, tax requirements, reporting procedures, accounting policies, labor union agreements, and organizational needs
• Ensures timely report transmittals and payment to PERS and STRS retirement systems regarding employee resignations, retirements, and agency requirements
• Develops, recommends and revises payroll and human resources policies and procedures in accordance with laws, regulations and policies
• Makes recommendations concerning proposed legislation and policy issues; analyzes proposed legislation affecting payroll issues to ensure compliance
• Attends and participates in various meetings; serves on committees and acts as a liaison to District staff and outside agencies on benefits and employee wellness related issues 
• Performs other duties as assigned that support the overall objective of the position

Qualifications

Knowledge and Skills
 

Requires knowledge of policies, and standards governing payroll and benefit processes. Federal, state, and local reporting requirements relating to payroll processes including FLSA, California Education Code, STRS, PERS, Affordable Care Act, and other programs and laws related to payroll. Requires understanding of principles, methods, and effective techniques of supervision, including mentoring and coaching others. Requires knowledge of computer technology and various software programs including email, word processing, spreadsheets and databases including computerized payroll/ accounting systems, which support payroll, benefits and human resources planning, reporting, and processing. Practices and principles of financial and statistical recordkeeping. Effective verbal and written communication skills. Knowledge of laws and regulations applicable to community college payroll operations. Knowledge of Ellucian Colleague integrated Human Resources/Payroll software system. Preferred experience working in a labor union environment.

Abilities
Requires the ability to effectively manage and improve complex payroll, benefits, and human resources processes, plan and direct work in a dynamic deadline-driven environment; develop strategies to address competing priorities. Requires the ability to make mathematical calculations quickly and accurately; reconcile differences, hire, train, and evaluate the work of others, and analyze complex problems, evaluate alternatives and make appropriate recommendations and solutions. Requires the ability to evaluate processes and implement changes to establish and maintain fiscal accountability and fundamental internal controls, communicate effectively both orally and in writing and work effectively in a diverse environment; utilize effective interpersonal skills to facilitate meetings and communicate payroll information across all segments of the college. Requires the ability to establish and maintain cooperative working relationships with those contacted in the course of performing duties; sensitivity and understanding of diversity in the workplace and educational environment. Requires the ability to maintain strict confidentiality at all times and handle sensitive information discretely.

Physical Abilities
Requires the ability to perform work of a sedentary to moderately active nature. Requires sufficient ambulatory ability to move about to student activity venues and to travel with student groups. Requires sufficient strength to push/pull/lift communications equipment of medium weight on an occasional basis. Requires sufficient hand/eye and body mobility to demonstrate methods and safe work practices, and retrieve work materials from overhead and floor levels. Requires sufficient visual acuity to observe moving objects and people and read printed materials. Requires auditory ability to speak and hear conversations and to project voice to a large audience.

Education and Experience
Position requires an Associate’s Degree and four years’ experience in payroll and a minimum of four years of training/professional development experience; or any combination of education, training and experience that demonstrates the ability to perform the duties of the position.

Licenses and Certificates
Requires a valid driver’s license.

Full-time
12 Months
40 Hours/Week
1.0 FTE
Range: 123
Final 26-27 MGMT 2.87 Salary Schedules.pdf (Download PDF reader)

Note: Non-U.S. citizens who cannot provide evidence of authorization to work in the U.S. are ineligible for this position. The Redwoods Community College District does not sponsor non-U.S. citizens to work in the U.S.

Equal Employment Opportunity / Non-Discrimination Statement

The Redwoods Community College District is committed to equal employment opportunity and to fostering an inclusive, respectful, and equitable educational and work environment. The Governing Board supports the intent of the California Legislature to ensure that community colleges build a climate of acceptance and inclusion and that employment opportunities are equalized for all individuals.

It is the policy of College of the Redwoods not to discriminate on the basis of race, color, religion, national origin, sex, disability, age, or sexual orientation in its educational programs and its employment practices.

Position requires sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students.

College of the Redwoods is committed to equal employment opportunity in its employment and encourages applications from underrepresented group members.

ADA Accommodation Notice

Applicants and nominees who believe they are covered under the Americans with Disabilities Act (ADA) and require accommodation during any part of the interview or selection process must submit a written request with documentation at least five business days prior to the date of need of the accommodation via e-mail to: College of the Redwoods Human Resources at HR@Redwoods.edu.

APPLICATION PROCESS:

You can now apply online by clicking on the job title you are interested in and clicking on the "Apply" link! After viewing the Job Description, click the 'Apply' tab. If this is the first time you are applying using our online job application, you will need to create an account and select a Username and Password. After your account has been established, you can upload it from a saved document on your computer, or manually enter your personal information. 

Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted.

It is important that your application show all the relevant education and experience you possess. Applications will be rejected if incomplete.

Please be aware, the District does not reimburse for expenses related to the recruitment process. unless otherwise noted.

All applicants for faculty and academic administrators must meet the minimum qualifications for the discipline as specified in Minimum Qualifications for Faculty and Administrators in California Community Colleges, published by the Board of Governors of the California Community Colleges.  All degrees and credits earned in fulfillment of minimum requirements must be from accredited institutions.  Faculty applicants who do not meet the minimum stated educational qualifications may apply for equivalency.

FOREIGN DEGREE HOLDERS

For positions requiring a degree, all foreign degree credentials must be evaluated by a third party to determine the equivalent U.S. degree and major, and the Foreign Credential Evaluation must be attached to your application before your application will be considered.  Not attaching your Foreign Credential Evaluation will render your application incomplete.  Evaluations should provide the name of the institution attended, a description of your credentials, the major field of study, and the U.S. equivalent for each credential.  For a list of evaluating agencies, visit the State of California Commission on Teacher Credentialing. Note:  Even if you obtained your graduate degree(s) in the U.S., you must attach a Foreign Credential Evaluation for your undergraduate degree if it was obtained outside the U.S.

For technical assistance, please contact NEOED's Applicant Support Line at 855-524-5627 or Email: support@governmentjobs.com if your needing help with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday.