Administrative Coordinator

Job Description – Administrative Coordinator 

Missoula Food Bank & Community Center’s (MFB&CC) mission is to lead the movement to end hunger through advocacy, volunteerism, and healthy food for all. We nourish community.  

We are a private, non-profit organization with a 43-year history of filling the hunger gap in Missoula County. In 2025, we served 1 in 5 people countywide.  MFB&CC pursues our mission through direct nutrition programs and through advocacy efforts that impact the upstream causal issues of food insecurity. We have been carrying out this model of service since 1982 and take tremendous pride in the diverse network of support that keeps our community nourished, our food service programs effective, and our organization healthy.   

Missoula Food Bank & Community Center is an anti-racist, LGBTQ2S+ ally organization. We strongly encourage applications from Black and Indigenous people and other people of color, people from working class backgrounds, women, LGBTQ2S+ people, and other people of historically excluded identities. Data shows that women and BIPOC candidates more frequently do not apply to a job because they don’t feel that they meet all of the qualifications listed. Our job descriptions are general overviews, not a mandatory comprehensive list. We are committed to nurturing diverse leadership within a diverse network, so if you feel passionate about our efforts and believe that you have the skills to accomplish the job, we want to hear from you! 

Position Type:  Non-exempt 

Compensation: $23.78 hourly. MFB&CC utilizes a compensation plan that ensures equitable, competitive, and transparent compensation. We begin with the base wage above and then factor in your experience, skills, and education to calculate your final wage.   

Hours: The hours for this position are full-time and will generally be Monday-Friday, 9:00-5:00 pm. Flexibility for occasional evening and weekend hours will be required. Generally there are 2 weekend events, and 3-5 evening events per year, with optional opportunities to fill in for special events. 

Benefits: Paid holiday, medical, and vacation leave. HSA contributions. Dental, life, and health insurance after 2 months. Retirement benefits after 6 months. Access to Employee Assistance Program. Volunteer vision benefits.     

Position Overview: The Administrative Coordinator provides administrative support in the areas of human resources, finance, technology, data management, Board operations, and general office functions. This position serves as a primary internal point of coordination with external partners including benefits providers, the organization’s IT provider, and other administrative vendors. The Administrative Coordinator also supports volunteers who assist with administrative functions, including Salesforce data entry and front desk coverage.  

This position requires strong organization, attention to detail, follow-through, and the ability to independently manage recurring responsibilities while identifying when questions or issues need to be elevated to organizational leadership. 

PREFFERED QUALIFICATIONS: 

Experience providing administrative or operational support in a professional, nonprofit, or community-based setting. 

Experience supporting human resources, finance, benefits administration, technology coordination, database management, or Board operations. 

Experience working with Salesforce or another customer relationship management/database system. 

Comfort learning and troubleshooting common office technology and coordinating with outside vendors or service providers. 

Experience supporting or coordinating volunteers in an administrative setting. 

REQUIREMENTS INCLUDE:  

Work collaboratively within a team environment and have a willingness to assist other co-workers and volunteers. 

Strong oral and written communication skills to communicate effectively and professionally with a wide range of people including other staff, volunteers, customers, vendors, donors, social service agencies, businesses and the general public. 

Ability to grow and maintain positive working relationships with diverse groups of volunteers, coworkers, and community members.  

Demonstrate strong organizational skills and attention to detail while managing a wide range of tasks and responsibilities, including multitasking, prioritizing, and delegating work as necessary. 

Be self-motivated, self-directed, and take initiative in performing a wide variety of tasks in a fast-paced, dynamic work environment. 

Be open-minded and flexible with regard to the work performed. 

Exercise safe workplace policies and procedures and effectively communicate adherence of policies to volunteers and other staff.  

Participate in ongoing equity and inclusion work. 

SPECIAL JOB SPECIFIC REQUIREMENTS: 

Stand and/or walk for long periods of time; bend, twist, kneel and stoop; pull, push or carry heavy objects, including the ability to lift up to 50 pounds, with reasonable accommodation. 

JOB RESPONSIBILITIES: 

Provide day-to-day administrative support across human resources, finance, technology, data management, Board operations, and general office functions. 

Coordinate recurring human resources administrative tasks, including maintaining confidential personnel records, supporting benefits administration, and communicating with benefits providers as needed. 

Support routine finance administration, recordkeeping, document organization, and coordination with appropriate staff and external partners. 

Serve as a primary internal contact for the organization’s IT provider and other administrative vendors; coordinate requests, track follow-up, and help staff access appropriate support. 

Maintain accurate administrative data and records, including Salesforce data, shared files, and recurring reports or tracking systems. 

Support Board operations through meeting coordination, preparation and organization of materials, recordkeeping, and other administrative follow-up as assigned. 

Support volunteers assisting with administrative functions, including Salesforce data entry and front desk coverage; provide clear direction and help ensure work is accurate and complete. 

Support general office functions, including front desk coverage, supplies, mail, shared administrative systems, and other recurring office needs. 

Monitor recurring deadlines and administrative processes, follow through on outstanding items, and communicate proactively about questions, delays, or issues that require leadership attention. 

Help document and improve administrative processes, so information and procedures are organized, consistent, accessible, and easy for staff to use. 

Perform other duties as assigned in support of MFB&CC’s mission and organizational needs. 

How to apply: Please submit your cover letter and resume to Amy Allison at aallison@missoulafoodbank.org by October 5, 2026. Cover letters can be a unique way to show motivation for applying for the role and provide insight on culture add and soft skills not apparent in the resume. We encourage applicants to be themselves in the cover letter and are flexible about its format. We will not consider applications without some form of cover letter. We will ask for 3 reliable references to be emailed or turned in physically from our top candidates upon first interview and will contact references during the final stages of the interview process for final candidate(s).   

Background Check: Criminal background checks are required. Felony offenses of sexual or violent nature may disqualify an applicant from employment.