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Administrative Assistant (Events and Communications Assistant)

Salary

 

$48,972.14 - $78,160.78 Annually

Location

 

Library - Main Library 100 S Andrews Ave, Fort Lauderdale, FL

Job Type

 

Full-Time

Job Number

 

1414653

Department

 

Cultural Div Public Art/Design

Opening Date

 

08/13/2026

Veterans' Preference Notice

 

Under Section 295.07, Florida Statutes, certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment with Broward County and are encouraged to apply for the positions being filled.

International Degree Verification

 

International degrees must be evaluated by an approved member of the National Association of Credential Evaluation Services (NACES) www.naces.org/members or the Association of International Credential Evaluators (AICE) https://aice-eval.org/endorsed-members. Candidates are responsible for all evaluation expenses. Completed evaluations do not guarantee employment and are subject to approval by Broward County Human Resources.

REQUIREMENTS AND PREFERENCES

 





 


 

 

 

Benefits of Broward County Employment

High Deductible Health Plan – Bi-Weekly Premiums:

Single $10.90 / Family $80.79

Includes a County-Funded Health Savings Account (Up to $2,000 Annually)

Consumer Driven Health Plan – Bi-Weekly Premiums:

Single $82.58 / Family $286.79

Florida Retirement System (FRS) – Pension or Investment Plan

457 Deferred Compensation Employee Match

Eleven (11) Paid Holidays Each Year

Vacation (Paid Time Off) = 2 Weeks Per Year

Up to 40 Hours of Job Basis Leave for Eligible Positions

Tuition Reimbursement (Up to $2,000 Annually)

Paid Parental Leave


The Broward County Board of County Commissioners is currently seeking qualified applicants for the position of Administrative Assistant within our Cultural Division team.

 

General Description

Performs a variety of administrative support and clerical duties.

Works under general supervision, independently developing work methods and sequences.

Minimum Education and Experience Requirements

Requires two (2) years of technical clerical, administrative experience, particularly within Arts, Events, and Graphic Design.

Special Certifications and Licenses

None.

Preferences:

  • 2+ years of design experience using image editing software, such as Adobe Suite, Canva, or others.
  • 2+ years of Microsoft Suite experience.
  • 2+ years of Public Presentation experience.
  • 2+ years of PeopleSoft Experience

 

SCOPE OF WORK

 

 

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

  • Manages and publishes the monthly Division newsletter and Quarterly Report with assistance from the Communications and Marketing Section and the Grants Section.
  • Reviews and approves user-submitted events, opportunities, and other information on Arts Calendar
  • Creates quick-turnaround graphic design deliverables for division events.
  • Composes correspondence including emails, memos, letters, applications, notifications, reports, meeting agendas, meeting minutes, Board agenda items, and forms.
  • Proofreads documentation to identify and correct errors.
  • Responds to emails, public records requests, telephone calls, and related communications; resolves issues or escalates them as appropriate. 
  • Composes or assists in the preparation of regularly scheduled reports.
  • Creates and maintains various databases and spreadsheets to facilitate report preparation and manage assets shared with internal and external partners.
  • Updates and maintains office policies and procedures.
  • Monitors budget expenditures to ensure funds are available in appropriate accounts for purchasing supplies, materials, and equipment.
  • Reviews financial documentation (e.g., purchase orders, invoices, deposit slips, forms, cash reports) for accuracy, performs internal checks and balances, and provides documentation for audits.
  • Prepares, reviews, tracks, and documents purchase orders, contracts, invoices, and payments.
  • Coordinates payroll activities to ensure payroll for the assigned area is closed within deadlines.
  • Follows up on special assignments, projects, and related matters to ensure timely completion and adherence to established deadlines.
  • Coordinates and monitors completion of work by vendors and service providers.
  • Organizes and coordinates community meetings, classes, workshops, and events, including set-up, registration, tear-down, and clean-up.
  • Performs other duties as assigned.

Competencies

  • Tech Savvy:

Anticipates and adopts innovations in business-building digital and technology applications. Successfully leverages the latest technologies to increase performance. Quickly embraces and masters new technological advances adopted by the organization. May help others learn the terminology.

  • Manages Complexity:

Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.

  • Decision Quality:

Makes good and timely decisions that keep the organization moving forward. Seeks coaching from others to address routine problems; learns to handle these issues effectively. Bases decisions and actions on relevant rules and procedures.

  • Plans and Aligns:

Plans and prioritizes work to meet commitments aligned with organizational goals. Outlines clear plans that put actions in a logical sequence; conveys some time frames. Aligns own work with relevant workgroups. Takes some steps to reduce bottlenecks and speed up the work.

  • Ensures Accountability:

Holds self and others accountable to meet commitments. Accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.

  • Manages Conflict:

Handles conflict situations effectively, with a minimum of noise. Takes a positive approach to conflicts; helps dispel tension; seeks guidance and feedback on managing conflict; delivers controversial viewpoints candidly and sensitively; does not take arguments personally.

  • Communicates Effectively:

Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Seeks out others' perspectives and asks good questions. Shares information that people want to know; gives appropriate context and details when speaking.

  • Demonstrates Self-Awareness:

Uses a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses. Actively seeks feedback from a variety of sources; asks clarifying questions to understand and improve own impact on others or on team performance. Reflects on and learns from own mistakes.