Executive Assistant to the CEO

Ready to be the engine behind a legacy? For more than 50 years, P.B. Bell has been shaping multifamily communities across Arizona — and we're looking for an Executive Assistant who wants to be right at the center of the action. This is a hands-on, highly visible role at the core of our corporate office, working directly alongside the CEO and our leadership team. What makes this role unique: alongside traditional executive support, you'll help shape our CEO's professional presence and build the brand and image of a multifamily acquisition fund we recently launched. Real ownership, real visibility, right from the start — a great opportunity for someone early in their career who wants direct exposure to executive leadership and brand strategy. If you're a self-starter who anticipates needs before they're spoken, has a sharp eye for tone and brand, and takes real pride in being the person everyone can count on — we want to meet you. 

What You'll Do: 

Executive Support

• Manage the CEO's complex calendar, scheduling, and appointments
• Screen and prioritize emails, calls, and correspondence on the CEO's behalf
• Prepare agendas, briefing materials, presentations, and reports
• Coordinate occasional travel logistics — flights, hotels, ground transportation
• Manage expense reporting, reconciliation, and budget tracking
• Anticipate needs and solve problems before they become problems

Brand & Communications

• Help build and manage the CEO's professional social media presence
• Shape the brand and image of our recently launched multifamily acquisition fund
• Bring strong writing skills and good instincts for tone, voice, and brand consistency
• Use AI tools confidently to support content creation, research, and day-to-day efficiency

Leadership Team Support

• Coordinate materials for leadership meetings — agendas, pre-reads, action items
• Support leadership scheduling and ad hoc project coordination

Communication & Relationships

• Serve as a professional extension of the CEO with clients, partners, and staff
• Build trusted relationships across the organization
• Exercise sound judgment on what needs leadership attention vs. what you can own yourself

Office Operations

• Oversee daily office functions: supplies, equipment, facilities, vendors
• Maintain organized filing systems (digital and physical)
• Coordinate leadership offsites, executive meetings, and company events alongside our Culture Club
• Manage subscriptions, licenses, and vendor contracts

What You Bring

• A degree (or upcoming graduation) in Marketing, Communications, Business, or a related field
• Strong writing skills and a good sense of tone, voice, and brand
• Experience and confidence using AI tools to work smarter and faster (e.g., drafting, research, content creation, scheduling support)
• Sharp organizational instincts and the ability to juggle competing priorities with minimal direction
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)
• Discretion — you handle sensitive information like the pro you are
• Comfort working directly with ownership and senior leadership
• High EQ and professional maturity
• Internship or prior experience supporting an executive, office, or brand/social media function is a plus (not required)

This role sits close to leadership, offering front-row visibility into how a company runs and how executive vision gets executed. If this sounds like your kind of role, we'd love to hear from you.