HR Intern

Position Summary

The HR Intern provides administrative and clerical support to the HR and Payroll team, assisting with recordkeeping, new hire onboarding, offboarding, employee services, and general office coordination. This role offers hands-on exposure to core HR and payroll processes and is well suited to a student or early-career candidate seeking practical experience in human resources.

Key Responsibilities

Payroll & Personnel Records Support

• Create and process individual Personnel Action Forms (PAFs) for schedule changes, ensuring accurate and timely documentation in each employee's file.
• Conduct first-pass reviews of PAFs, flagging items that touch pay class, compensation, deductions, or other payroll-impacting fields prior to final approval.
• Perform initial review of timesheets for missing punches, errors, or late submissions, and log discrepancies by supervisor.
• Enter ex-no work codes for employees impacted by unplanned events (e.g., power outages, system outages).
• Prepare weekly attendance bonus reporting.

New Hire & Onboarding Support

• Assemble new hire packets, including orientation slides, supervisor contact sheets, and benefits information.
• Assist with new hire orientation, including taking photos for badges/records and filing completed safety test documentation.
• Enter new employees into Plex.
• Submit IT requests for new hire equipment and system access.

Offboarding & Compliance Support

• Process employee terminations in Paycom, Plex, and the Badge System; pull employee files as needed.
• Review completed termination forms to confirm all required steps have been completed.
• Respond to employment verification requests and unemployment claims.

General HR & Office Support

• Order and maintain HR department supplies; enter related purchase orders.
• Order and manage the employee shirt program, including sizing and distribution.
• Review and update employee points records.
• Order lunches and help prepare for visitors and candidate plant tours.
• Restock coffee and supplies in conference rooms and shared office areas.

Qualifications

• Currently pursuing or recently completed a degree in Human Resources, Business Administration, or a related field (or equivalent experience).
• Strong attention to detail and accuracy, particularly when handling confidential employee data.
• Proficient in Microsoft Office, especially Excel, PowerPoint, and Outlook.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Clear written and verbal communication skills.
• Ability to maintain strict confidentiality regarding employee and company information.
• Reliable, punctual, and able to work independently as well as part of a team.

Preferred Qualifications

• Prior exposure to HRIS or payroll systems (e.g., Paycom, Plex) is a plus but not required.
• Prior office, administrative, or customer service experience.
• Interest in pursuing a career in Human Resources, Payroll, or a related field.