Community Outreach Coordinator

Community Outreach Coordinator

Oaklight is seeking a detail oriented Community Outreach Coordinator to support our project teams across stakeholder outreach, meeting and event logistics, and communications. This role is a great fit for someone who thrives on staying organized across multiple priorities, enjoys working directly with clients and community stakeholders, and takes pride in producing clean, accurate written materials.

You'll coordinate schedules and logistics across active projects, prepare meeting materials and documentation, support stakeholder research and outreach, help plan and staff in person and virtual events, and draft or edit communications ranging from fact sheets to presentations. You'll also play a key role in keeping our records, files, and databases organized and accurate.

We're looking for someone who is a strong communicator, comfortable representing Oaklight professionally in public settings, and confident managing detail heavy work without losing sight of the bigger picture.

Why join Oaklight?

If you're looking for a role where every day looks the same, this probably isn't it. At Oaklight, you'll support projects across multiple states, work directly with experienced professionals, and gain exposure to everything from stakeholder outreach and public meetings to project planning, communications, and client support. You’ll be trusted with real responsibility from day one.

Why you?

You're organized, dependable, and detail-oriented. You can manage multiple priorities without losing track of the details. You communicate well with a wide range of people, aren't intimidated by new situations, and take pride in doing the job well. Most importantly, you're curious, resourceful, and willing to learn. You know when to ask questions and seek help. You support your teammates and represent Oaklight professionally wherever a project takes you.

Key Responsibilities 

Project Coordination & Administration

• Manage assignments across multiple projects, project managers, and project teams.
• Coordinate project logistics, schedules, meetings, and events.
• Prepare meeting materials, outreach materials, and project documentation.
• Draft meeting notes, summaries, and other project documentation.
• Coordinate with clients, venues, vendors, and project partners as needed to
• support project activities.
• Enter time and expenses accurately and in a timely manner.
• Support general office operations and contribute to administrative functions as needed to ensure the efficient execution of projects and business activities.

Stakeholder Outreach & Research

• Conduct stakeholder, community, and project research.
• Develop, maintain, and update stakeholder databases and contact lists.
• Document and track stakeholder communications, inquiries, and responses.
• Communicate with stakeholders in person, over the phone, and in writing.

Meeting & Event Support

• Assist with planning, logistics, and staffing for in-person and virtual meetings, open houses, workshops, and community events.
• Support meeting set-up and breakdown, attendee registration, and event logistics.
• Provide technical support for virtual meetings using platforms such as Microsoft Teams and Zoom.
• Represent Oaklight professionally at public meetings and community events.
• Take accurate notes during meetings and project discussions.

Communications & Materials Development

• Draft, edit, and proofread fact sheets, newsletters, website content, presentations, correspondence, and other project materials.
• Assist with the development of PowerPoint presentations and public-facing
• materials.
• Support website updates, digital engagement activities, and social media content as needed.
• Review outreach materials and project documents for completeness, consistency, and accuracy.

Documentation & Records Management

• Support project mailings, including database management, mail merges, printing, and distribution.
• Transcribe comments, sign-in sheets, and other project records.
• Scan, organize, and maintain digital project files and documentation.
• Assist with document control and records management activities. 

Required Qualifications

• Strong organizational skills and exceptional attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• Ability to work independently while contributing effectively as part of a team.
• Professional maturity, sound judgment, and a strong sense of accountability.
• Ability to communicate professionally with clients, stakeholders, and team members in person, over the phone, and in writing.
• Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Flexibility to occasionally work evenings, weekends, and travel based on project needs.
• Ability to work in a hybrid environment, including regular attendance at Oaklight's Austin office.
• Valid driver’s license and reliable transportation.

Bonus Points

• Experience with public involvement, community engagement, stakeholder outreach, or relationship-building.
• Experience coordinating meetings, events, open houses, workshops, or
• community events.
• Experience maintaining stakeholder databases, contact lists, or project tracking systems.
• Graphic design experience, including Adobe Creative Suite, Canva, or similar tools.
• Proficiency in Spanish.
• Experience developing presentations, newsletters, websites, or other communications materials.
• Familiarity with survey platforms and digital engagement tools such as SurveyMonkey, Mailchimp, Mentimeter, Microsoft Forms, or Google Forms.
• Project management or project coordination experience.
• Ability to find the typo everyone else missed.

Education and Experience

• Bachelor's degree in communications, public relations, journalism, marketing, planning, environmental studies, political science, or a related field.

Compensation & Benefits

We believe great people deserve competitive compensation, flexibility, and benefits that support life both inside and outside of work. Oaklight offers competitive pay and benefits including, health, retirement planning, paid holidays, paid time off, and flexible work schedule, depending on project and client needs

The anticipated salary range for this position is $50,000-$60,000 annually. Compensation will be commensurate with experience.

To apply, please submit a cover letter, resume, and three references to jobs@oaklight.com. You may be asked to provide examples of project work. Oaklight will maintain confidentiality throughout the application and interview process. Oaklight will accept applications for this position on an ongoing, rolling basis and reserves the right to cancel this posting at any time.