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Athletics Administration Intern

City of Carrollton
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JOB TITLE:   Athletics Administration Intern 

DEPARTMENT/DIVISION:  Parks & Recreation 

REPORTS TO: Recreation Supervisor 

PAY RATE: $15/Hour 

TOTAL INTERNSHIP HOURS: 360 

SUMMARY:  The Athletics Administration Intern position will assist in planning, implementing, and evaluating youth & adult sport leagues. Intern will assist with league administration, participant registration, referee scheduling, jersey administration, practice coordination, and game day activities.   

ESSENTIAL JOB FUNCTIONS: 

  • Provide inventory control and distribution management for league equipment, supplies, and uniforms.
  • Assist with gym and event site set-up.
  • Assist in the design process and inventory of uniforms and league promotional items.
  • Publicizes, markets, and promotes leagues using a variety of media sources; oversees the distribution and/or dissemination of promotional materials.
  • Proactively contact and respond to teams, coaches, and participants regarding league details and registrations. This communication entails emails and phone calls.
  • Represents the department with the public and outside groups, organizations, and agencies; responds to a wide variety of questions, comments, and/or concerns; resolves related complaints.
  • Prepares and maintains a variety of records and/or reports related to leagues, including financial reports that summarize and/or outline incoming and outgoing funds and league plans.
  • Creates staff and league schedules.
  • Provides customer service to the public, which includes handling cash, answering telephones, reconciling the cash register and receipts, registering participants for leagues.
  • Participates in/on a variety of meetings and/or other related groups to receive and convey information.
  • Monitors league players, coaches, and fans utilizing recreation facilities.  Identifies and resolves potentially hazardous situations.
  • Performs other duties as assigned.

SUPERVISORY/BUDGET RESPONSIBILITIES: 

  • N/A

KNOWLEDGE, SKILLS, AND ABILITIES: 

  • Knowledge of recreational programming and operations in assigned area of responsibility;
  • Knowledge of modern office equipment;
  • Knowledge of program marketing theories, principles, and practices;
  • Knowledge of community demographics;
  • Knowledge of applicable Federal, State, and Local laws, codes, regulations, policies, rules, and regulations.
  • Skilled in exercising good judgment, flexibility, creativity, and sensitivity in response to changing situations;
  • Skilled in overseeing recreation league sites and equipment;
  • Skilled in preparing and maintaining records and reports;
  • Skilled in interpreting and explaining policies and procedures;
  • Skilled in handling cash;
  • Skilled in mediating conflict;
  • Skilled in providing guest service;
  • Skilled in communicating effectively with a variety of individuals;
  • Skilled in working as a team with other professionals

MINIMUM QUALIFICATIONS:  

  • Currently enrolled in, or graduated from, a university or community college.
  • Maintaining a 2.5 GPA or better

PREFERENCES:  

  • None.

WORKING CONDITIONS:  

  • Frequent reaching, sitting, standing, stooping, crouching, walking, talking, seeing, hearing, and manual dexterity.
  • Occasional lifting and carrying up to 50 pounds.
  • Work is typically performed in a standard office environment.  Depending on area of assignment, may occasionally work outdoor in outdoor environments, with potential exposure to adverse weather conditions.

CONDITIONS OF EMPLOYMENT:  

  • Must pass pre-employment drug test.
  • Must pass criminal history check.
  • Must pass motor vehicle records check.