Senior Administrative Assistant

Applications will only be considered on Edjoin, please be sure to apply there before the deadline. 

Job Summary

This position will be assigned to the Communication and Engagement Department under Superintendent's Division: Under direction, to perform a variety of responsible secretarial and administrative support duties in support of a department director; to assist in planning, organizing, and coordinating support activities related to the assigned department; and to provide general information and assistance to faculty, staff, parents, and the general public. May exercise functional and technical supervision over clerical staff.

Requirements / Qualifications

Please read the complete job description. 

Education: Equivalent to completion of the twelfth grade, supplemented by specialized secretarial course work in office practices, management or business administration. 

Experience: Three years of increasingly responsible administrative secretarial experience. 

License or Certificate: Possession of, or ability to obtain, an appropriate, valid California driver’s license and appropriate vehicle operation insurance.

Application Procedures: Applicants must submit a completed application and are encouraged to attach a résumé to the application material. Qualified applicants will be invited to a written examination (50%). Those passing the written examination will be invited to an oral examination covering the knowledge and skills required (50%). An eligibility list will be established and the top three ranks of candidates will be interviewed for final consideration and appointment. The eligibility list established will remain in effect for a period of six (6) months unless it no longer exists due to an insufficient number of available candidates. If an applicant needs reasonable accommodation, we must be informed prior to the administration of the test. Applicants will be invited to the biliterate proficiency exam and must pass the Oral, Written and Reading sections to receive the 5% Biliterate Stipend. 

If selected, fingerprinting is required. You will need to supply our office with a negative tuberculosis test clearance. The certificate is good for a four-year period. You can have the test done through the Santa Cruz Health Department, Doctors on Duty Clinic or by calling a physician or a clinic of your choice.

Comments and Other Information

Benefits: Employees assigned to this schedule are entitled to receive vision, dental and medical coverage for the employee and their dependents. Employees have a choice between various medical plans. Each plan may have an employee premium contribution amount for which the employee can utilize a tax sheltered Section 125 Plan. The COE contribution is prorated based on FTE. Retirement benefits are accrued through the Public Employee Retirement System (CalPERS). CalPERS members are required to pay their portion of the retirement plan. The employee also receives long-term disability insurance and life insurance. For more information please review the Classified Summary of the Benefits Administration Page on the Santa Cruz County Office of Education website or read it on the link to the right under Links Related to this Job. 

The Santa Cruz County Office of Education provides an Associate Degree stipend of $375, a Bachelor’s Degree stipend of $750, a Master's Degree stipend of $1,500, a Doctorate Degree (no Master's) of $1,500 or a Doctorate Degree (with Master's) of an additional $400 per year for eligible employees. Degree stipend is prorated based upon full time equivalent. 

Additional Information from the Department: Join a team that helps inform, connect, and engage Santa Cruz County’s TK-12 school community! This is a great opportunity for a highly organized, service-oriented professional to play a key role in the Communications and Engagement Department within the Superintendent’s Office. The Senior Administrative Assistant supports a wide range of meaningful work, including communications, student leadership, family engagement, support for public records processes, event and meeting coordination, scheduling, public inquiries, and day-to-day department operations. This position also assists with social media posts, newsletter content, website updates, and other communications support for departments across the organization, while helping track budgets, process expenses, and work across a variety of administrative systems and technologies that keep the department running smoothly. It is an ideal role for someone who is tech savvy, adaptable, and eager to build or deepen skills across communications, operations, and public-facing work, with opportunities for professional growth and development in a dynamic, collaborative environment that supports the COE’s mission to advance an equitable educational system for all. Candidates who are biliterate in Spanish and English are especially encouraged to apply.