Human Resources Assistant
Human Resources Assistant
Summary Perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Maintains accurate and uptodate human resource files, records, and documentation, including I9 forms and EVerify.
- Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
- Maintains the integrity and confidentiality of human resource files and records.
- Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
- Provides clerical support to the HR department.
- Assists with the recruitment process by conducting reference checks, background checks, employment verifications, and preparing new hire paperwork.
- Conducts or assists with new hire orientation for both directhire employees and temporary employees.
- Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
- Maintains employee information lists, hire lists, and related HR tracking documents.
- Prepares weekly timecards and hours tracking for temporary staffing agencies.
- Prepares the monthly newsletter, HR reports, and data tracking, including attendance, PTO, and leave requests.
- Assists with timekeeping review and corrections.
- Performs other duties as assigned.