Group Services Coordinator

The Group Services Coordinator (GSC) plays a key role in designing, coordinating, and delivering engaging group programs and activities that enrich the lives of residents. 

ESSENTIAL JOB FUNCTIONS

Event Planning and Implementation

Source, schedule, advertise, supervise, and promote activities and programming for building and community events for a diverse population of multicultural/multilingual residents. 

Prepare menus, buy and prepare food and refreshments, coordinate help with other staff, set up for programs, clean up after the program

Network to identify and hire vendors and community partners to provide cultural, educational, wellness, and social programs

Organize and coordinate flu clinics, vaccination clinics, testing, and other related wellness programs

Plan, coordinate, and execute large-scale events including but not limited to Memorial Gatherings, Passover Seder, Rosh Hashanah, Chinese New Year, Victory Day, Autumn Moon, Thanksgiving, and any other holiday or large-scale celebrations. Coordinate with Dining Services Director on events involving food.

Coordinate political presentations, voter registration, and transportation support for voting on election day if necessary

Coordinate annual art show and resident artist galleries

Coordinate and support transportation for shopping and special events

Empower and support residents to organize and run programs, ensuring adherence to 2Life Communities policies

Help identify needed volunteers and supervise front desk volunteers

Communication

Produce informative, visually engaging flyers for programs and other notices and signs as needed. Obtain translations and distribute. 

Maintain all program calendaring, including bulletin boards, and other locations for flyers, announcements, and community information. Regularly update electronic boards with pertinent information for residents.

Produce community newsletter for residents

Maintain photo directory of residents

Participate as a member of the IT resource group and keep The Source (2Life employee intranet) site pages up-to-date and active. Take photos for internal publication and publish them on The Source.

Collect and enter attendance data, volunteer data, and other information into various spreadsheets and databases as directed

Draft annual department budget for program needs and review with RSD. Monitor spending against budget and plan programs accordingly.

 KNOWLEDGE, SKILLS & ABILITIES

Baccalaureate Degree, with a concentration in Human Service related field or Communications preferred

High level of computer literacy, including Google suite; ability to learn Salesforce, Canva, etc

Must have excellent communication skills, both oral and written

Must have excellent interpersonal skills with the ability to work well with older adults and with all levels of housing and community agency staff

Ability to manage time effectively and work independently

Must also have good problem-solving skills, a collaborative style, and the ability to work well within a team

Fluent in English, spoken and written. Fluency in Russian &/or Mandarin and Cantonese desired.