Temporary Grant Secretary

General Description:

• This is a grant funded position; continuation of this position is contingent upon grant funding.
• Reports to the SSS TRIO Program Director.
• The Grant Secretary performs a variety of confidential and complex administrative duties requiring independent judgment and initiative in support of the Director and program staff.
• May be required to work occasional nights and weekends.

Duties:

• Provide administrative support to program staff to include participant recruitment, selection, and service delivery.
• Assist Director with reconciliation of program budgets. Submit monthly budget reports.
• Maintain program files and review for completeness.
• Assist program staff with maintenance of program database.
• Adhere to and provide feedback on policies and procedures to ensure efficient office/program operations.
• Perform other duties as assigned.

Required Qualifications:

• High school diploma or equivalency.
• Ability to manage multiple deadlines, tasks, projects, and assignments with minimal supervision.
• Experience with budget management/reconciliations.
• Ability to develop and maintain accurate and comprehensive records and files.
• Effective writing and speaking skills.
• Experience with computer software (Microsoft suite) and database management platforms.

Preferred Qualifications:

• Bachelor’s degree.
• 1-2 years’ experience in complex secretarial or administrative work in a fast-paced environment.
• Experience working with federally funded programs or projects.
• Bilingual candidates with Spanish proficiency.
• Experience working with excel and or SAP to reconcile budgets, enter Purchase orders, requisitions, and other financial documents.