Operations Coordinator

Position Overview:  
Agassiz Village seeks a highly organized, compassionate, and proactive Operations Manager to ensure smooth and efficient operations during our 8-week summer camp program. This behind-the-scenes yet highly visible role oversees the business functions of camp—including finance, human resources, food services, and risk management—and plays a vital part in creating a safe, joyful, and mission-aligned experience for campers and staff.  

The Operations Manager help coordinate meal services, maintenance and laundry staff, and supports all aspects of staff onboarding, certifications, time-off scheduling, and payroll. This role also manages supply ordering, maintenance requests, and supports daily camp logistics. Strong computer skills, excellent communication, and a customer service mindset are essential.  

Key Responsibilities  

Human Resources & Staff Support  

Facilitate staff onboarding: I-9 completion, payroll enrollment, and direct deposit setup.  

Field payroll questions from staff and assist the Executive Director in gathering any necessary information needed for payroll.  

Coordinate staff and camper evaluations, surveys, and forms  

Manage staff time-off requests and schedule time-off activities in collaboration with the Assistant Operations Manager.  

Maintain and update the health inspection binder; track staff certifications  

Plan and support team-building activities during staff training and throughout the summer  

Ensure timely completion and filing of incident reports; review during leadership meetings  

Recognize and celebrate staff contributions by creating and implementing a summer-long staff appreciation program  

Foster a calm, supportive presence across all staff interactions  

Facilities & Maintenance Oversight  

Supervise maintenance and laundry staff; ensure daily cleaning of camper and staff areas  

Monitor laundry service to prevent loss of camper clothing  

Coordinate cleaning days between camp sessions  

Field maintenance requests and collaborate with the Facilities Director to ensure timely completion  

Promote a clean, well-maintained camp environment  

Food Service Coordination  

Serve as daily liaison to the chef; communicate schedule changes and order supplies  

Suggest menu adjustments as needed  

Track meals served for USDA grant-related documentation.  

Ensure counselors set up and clean up meal areas appropriately  

Administrative & Logistical Support  

Sort and distribute summer staff mail  

Answer camp phones, take messages, and relay information to appropriate staff  

Act as driver, and run errands and transport campers/staff as needed (including trips to the Social Security office for international staff)  

Support Directors with accounting tasks, including receipt and invoice management  

Order program supplies via Amazon, Walmart, or other vendors  

Assist the Admin, Camp Director, and Executive Director with additional tasks to ensure smooth camp operations  

Camper Experience  

Contribute to a meaningful, fun, and safe experience for all campers  

Step in wherever needed to support the overall success of the summer program  

Qualifications  

Prior experience working in a camp or youth-serving environment preferred  

Exceptional interpersonal skills and ability to build relationships with youth, young adults, and families  

Proven capacity to provide emotional support across a range of ages  

Working knowledge of ACA guidelines preferred  

Valid driver’s license required  

Who We’re Looking For: 

We are looking to recruit a team of people whose strengths, skills, and backgrounds are as diverse as those of our campers. We are keen to have people join our team who are:  

Committed to consistent learning and growth.  

Team players, willing to help in all areas 

Organized 

Strong communicators  

Competent and creative problem solvers.  

Passionate  

Energetic and silly  

Kind and compassionate  

Flexible and able to adapt quickly  

Able to stay calm in high-pressure situations.  

Able to work long and challenging days  

Contract Dates: June 14, 2026 – August 7, 2026. This position is required to live on site at 71 Agassiz Village Ln. Poland, ME 04274  

Salary: $6,400 for the full length of the contract.  Included with your salary: 

Accommodation is provided for the full contract.  

Food is provided for the full contract.  

Designated Supervisor: Camp Director 

About Agassiz Village:  

Agassiz Village is a nonprofit youth development organization whose mission is to “prepare youth for life’s journey.” Through our exceptional summer camp experience and year-long programming, youth develop and practice critical leadership and life-shaping skills that positively impact their futures. For 90+ years, children from under-resourced communities have come to our camp to experience unique learning opportunities, discover interests, uncover new skills, make lifetime friendships, and connect with inspiring mentors.  

Our Staff Culture: We work hard to establish a collaborative and positive community where we treat one another with kindness, understanding, and assume positive intent. We celebrate new ideas, encourage making mistakes and trying again, and emphasize effort rather than perfection. At Agassiz Village, performing well at your job means also contributing positively to our team and environment. We teach our campers how to be compassionate, how to build connections, help them to build their confidence, and help them to bounce back when things don’t go their way. That means that we need to model these qualities as well. Most of all, we emphasize constant growth and improvement and are always striving to find a better way to do what we do.