Administrative Assistant I - Human Resources - PT

General Description:
Under the general direction and supervision of the Administrative Director, Human Resources, the Administrative Assistant I is responsible for a range of administrative tasks that support the Human Resources division. Key responsibilities include answering inquiries via phone calls and emails, operating office equipment, preparing reports, scheduling and coordinating meetings, maintaining employee records, processing employment verifications, and managing filing systems.

This part-time regular position requires strict confidentiality and a professional representation of the College while providing assistance and information to staff, faculty, students, and the public.

Essential Functions:
May be assigned to serve as receptionist for the area assigned, including greeting visitors, faculty, staff, and students, and directing them to the appropriate office as needed.

1. Provide assistance for New Employee Orientation, including scheduling orientations, preparing new hire packets, and agendas.
2. Coordinate refreshments and catering for scheduled meetings.
3. Take minutes and follow up on action items.
4. Review invoices and submit them for payment.
5. Provide assistance with onboarding by meeting with employees to explain and collect new hire paperwork.
6. Assist with employment verifications, loan information, reports, etc., in a timely and confidential manner.
7. Review, update, and maintain Human Resources standard operating procedures.
8. Assist Interview Teams in scheduling interviews.
9. Assist candidates with creating a profile and submitting an application on our Job Board.
10. Maintain employee file/data management.
11. Operate computers, multi-line telephones, copy machines, fax machines, and scanners.
12. Work with all departments in a collaborative and supportive manner.
13. Completes all assigned tasks and duties with the highest level of discretion, professionalism, and confidentiality.
14. Communicates with supervisor in a timely, factual, clear, concise, and meaningful manner.
15. Support HR projects and initiatives, providing administrative support to HR team members.
16. Continually seek to expand Human Resources and training expertise by attending conferences, workshops, programs, and seminars relating to HR and Employee Development.

Promote a Culture of Belonging

Support and promote an environment of belonging where all students, faculty members, and college employees feel welcomed, valued, and empowered to contribute. Foster a community where each individual and their varied perspectives enrich the educational experience and create a safe and respectful environment. Support the College’s policies and programming related to access, fair employment, and equal opportunities for all.

Minimum Qualifications:
1. High school graduate or equivalent.
2. Two (2) years of work experience in an office, receptionist, or clerical capacity.

Salary:
$17.32 per hour

Benefits:
Part-time regular employees are eligible to participate in the TIAA retirement plan through a Roth, SRA, or 457(B) account, with no match provided by the College. Additionally, part-time regular employees may enroll in supplemental benefits and the group vision plan through employee-paid premiums.