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Fiscal Grants Manager

Alliance for Positive Change
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PRIMARY FUNCTION:            The Fiscal Grants Manager is responsible for the preparation, tracking, and reporting of budgets and expenditures related to agency grants. This role ensures sound financial management and reporting for government and private funding sources, in compliance with grant and agency requirements.

DUTIES AND RESPONSIBILITIES

Duties include, but are not limited to:

  • Provide oversight of Federal, State, and local grant budget management and reporting for an assigned portfolio.
  • Ensure accurate tracking and reconciliation of grants using an automated fund accounting system and compliance with all fiscal reporting requirement.
  • Collaborate with Program Directors to develop budgets/modifications and ensure timely submission to grantors.
  • Analyze and forecast expenditures to support budget development and modifications.
  • Prepare monthly vouchers, track receipts, and reconcile grant-related revenue.
  • Prepare and review monthly, quarterly, and annual fiscal reports, including budget development, modifications, and monthly vouchers for funder submission.
  • Prepare and review continued funding applications for assigned contracts.
  • Facilitate monthly meetings with program managers and senior leadership to review financial reports - Budget vs Actuals, spending trends and discuss program needs within fiscal constraints. 
  • Coordinate preparation of materials for fiscal site visits and annual audits.
  • Manage procurement requests and enter/reconcile grant-related transactions in the agency’s accounting system.
  • Ensure timely and accurate entry of budgets and expenses into the agency’s accounting system.
  • Ensure adherence to the agency’s Accounting and Financial Policies & Procedures.
  • Assist in the preparation of the agency’s annual fiscal year budget.
  • Attend a minimum of two agency client events (e.g., Holiday Party, PREP Graduation) and one agency fundraising event (e.g., AIDS Walk, Challenge) per 12-month period.
  • Perform other duties as assigned to support the agency's mission and the Finance Department.

QUALIFICATIONS

  • Minimum of 3 years of experience in nonprofit finance, with a focus on government grant management.  Proven experience in budget development, fiscal reporting, vouchering, and grant administration.
  • Strong understanding of non-profit financial operations and government funding compliance.
  • Proficient in accounting systems and Microsoft Excel; experience with fund accounting software preferred.
  • Excellent analytical, organizational, and communication skills.
  • Ability to work both independently and collaboratively across departments.
  • Must be available for occasional evening and weekend work as required.
  • Must have a BA or an MPA
  • experienced in non-profit/public administration interest.