Meeting and Events Associate
General Job Summary:
Under the direction of the Director, Community Outreach, the Meeting and Events Associate is responsible for assisting in the planning, coordination, and execution of events that support Infinite Legacy’s public awareness and fundraising goals. This entry-level position works closely with the Senior Meeting and Events Specialist, as well as the Community Outreach team and external partners, to ensure events align with the organization's mission and vision. Position may require travel to Infinite Legacy regional offices.
Education and Experience:
- Bachelor’s degree at an accredited college or university preferred, or equivalent work experience.
- Minimum of 1 year of experience in event planning or related field.
Required Skills/Abilities:
- Strong written and oral communication skills.
- Basic project management skills with the ability to work on multiple projects simultaneously.
- Ability to work effectively in a team environment.
- Detail-oriented with strong organizational skills.
- Proficiency in Microsoft Office Suite.
- Willingness to learn and take on new challenges.
Duties/Responsibilities:
- Assist the Senior Meeting and Events Specialist in planning, coordinating, and executing internal and external events.
- Coordinate logistics for events, including venue selection, catering, and audiovisual needs.
- Assist with budget tracking and reconciliation.
- Communicate with vendors, sponsors, and participants to ensure smooth execution of events.
- Collaborate with the Communications team to promote events through various channels.
- Provide on-site support during events.
- Assist with post-event evaluation and reporting.
- Support the Senior Meeting and Events Specialist in developing event concepts and themes.
- Assist in the creation of event materials, such as invitations, programs, and signage.
- Conduct research to identify potential event venues, vendors, and partners.
- Maintain event calendars and databases.
- Assist in coordinating volunteers for events.
- Other duties as assigned.
At Infinite Legacy, we care about our employees' well-being, both at work and in life. That's why we offer an excellent benefits package designed to support you and your family.
Our Benefits Include:
- Health, Dental & Vision Insurance: Comprehensive coverage for you and your loved ones that offers minimal cost to the employee and extraordinarily low deductibles.
- Paid Time Off: Take the time you need to relax and recharge with ten company paid holidays and one personal day annually as well as a very generous paid time off accrual.
- 401K: Plan for your future with employer contributions. Contribute to your retirement on day one of employment that is 100% vested with a 6% match.
- Life & Disability Insurance: Peace of mind, no matter what happens. Infinite Legacy offers company paid life insurance, short-term disability and long-term disability
- Pet Insurance Discounts: Because your furry friends matter too! Realize significant discounts on medical care and prescriptions.
- Tuition Reimbursement: We support your growth and development with education assistance.