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Special Events Coordinator

Museum of Discovery and Science
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SUMMARY:

The Special Events Coordinator provides essential support in planning, executing, and managing special events, signature public program days, birthday parties and facility rentals. Responsibilities include logistics, guest and donor relations, sponsorship and auction solicitation, and administrative support. 

 

QUALIFICATIONS:

Bachelor’s degree from an accredited college or university. At least one (1) year of experience in event    planning, preferably in a nonprofit, cultural, or museum setting. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint); experience with Altru, OneCause or similar software preferred.  Strong communication, project management, and organizational skills.  Ability to multitask and work independently with initiative and discretion.

 

RESPONSIBILITIES:

Event & Program Support

  • Assist with the planning and execution of Museum events, including the Visit Lauderdale Science Festival, Wine, Spirits & Culinary Celebration, and other signature programs (e.g. Noon Year’s, Pride Day, Eye of the Storm).
  • Manage event logistics such as guest lists, RSVPs, name badges, online registration, and check-in procedures.
  • Solicit in-kind donations and sponsorships from local businesses, restaurants, and vendors through prospecting, outreach, and follow-up.
  • Coordinate auction displays and item pick-ups.
  • Maintain updated inventories of event supplies, alcohol, and event boxes.

 

Facility Rentals & Birthday Parties

  • Respond to rental inquiries, conduct walkthroughs, and act as liaison between clients and internal departments.
  • Be on-site during rentals to ensure successful execution and client satisfaction.
  • Lead birthday parties including the ordering of supplies, communicating with guests, hosting and facilitating. 

 

Administrative & Development Support

  • Provide general administrative support for the Events team.
  • Process invoices, payments, check requests, and issue donor/sponsor acknowledgments and thank-you letters.
  • Manage donor fulfillment, including delivery coordination and on-site hospitality.
  • Maintain and manage mailing and invitation lists; coordinate large mailings with mail houses.

 

Wage is $19.23 / Hour
DFWP / EEO / No phone calls, please

 

*** To apply, please visit www.mods.org/careers.  Select the Special Events Coordinator position and apply***