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Junior Estimator

Florida Palm
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Jr. Estimator 

Scorecard

The Jr. Estimator is responsible for ensuring that bids are submitted accurately, maintaining subcontractor relationships through the bidding process, and ensuring a smooth project handoff to the Operations team.  The Jr. Estimator is a critical part of the Construction Team so that we are an “employer of choice” while maintaining the desired profitability targets.


 

Florida Palm’s Flywheel is the summary of who we are: 

  • We are a company committed to attracting and retaining top talent in line with our core values.  acknowledged and appreciated. 
  • We build trust with our clients and Get Great projects. 
  • We make the client a part of our team and deliver our product well. 
  • We produce profit by staying on budget and on schedule. 
  • We develop our people and further expand our vision as a company as time goes on. 


 

Core Values & Job Competencies

Our Core Values serve as our basic rules and “competencies” which act as the behaviors required to fulfill the job role:

  1. Do what you say you’re going to do. Keep timelines and commitments that you make to your team, yourself, and the client. If you don’t – communicate why you couldn’t. 
  2. Grow Thyself. Never be good enough. Never be smart enough, Never know all there is to know about leading, attracting new business, servicing our customers, or building the team. Demonstrate a continuous desire to learn by reading books, watching videos, attending seminars, and doing formal training. Visibly bring back what you learn to the company and teach others. Help others grow with you. 
  3. Mindest Matters. Where your focus goes your energy flows. Don’t let a bad conversation with a client or a partner pull you into a spiral – instead take that energy and drive solutions. When you catch yourself being negative – stop and unwind. Act with emotional intelligence and grow your self personally so you can continue growing professionally. 
  4. Play as a Team, but lead the client. Run and participate in meetings in a manner that elicits input from everyone. React to input and ideas in a way that makes people glad they spoke up and leads them to speak again. Make it clear to everyone around you that you actively desire input, new ideas, and feedback and that it will be used to actually make the company better. When meeting with the client, always ensure you are in the driver seat; leading the conversations with tangible next steps and outcomes, and that you meet those desired outcomes that they have. 
  5. Get Shit done. Clearly understand the outcomes and standards expected of you and your position. Commit to your outcomes, establish clear work plans to achieve them, and measure yourself as well as your team. Know at all times if you are meeting your commitments, attaining the outcomes, and producing the value expected of you. Get and stay organized. Get and stay focused on your outcomes. 

 


 

Outcomes (how you will be measured)

Key Performance Indicators (KPIs)

  • Have subcontractors bids 2 days prior to the bid due date.
  • Schedule and coordinate project handoffs to the construction team within 1 week of signing bid. 
  • Coordinate all job handoff “binder” documents and information 1 day prior to handoff meeting.
  • Coordinate Job & Bid Applications for partner review 2 days prior to due date.
  • Answer emails within 1 business day. 
  • Answer future client calls within 1 business day. 
  • Follow-up with JOC PM’s weekly on bids that are outstanding.
  • Enter weekly metrics in all sheets/Copper.
  • Update Copper pipeline as required.


 

Responsibilities

  • Subcontractor Relationships: 
    • Attend subcontractor meetings/events to attract new subs.
    • Send out all RFB, initial bid communications, and introductory zoom calls with the subcontractors to see if they are interested in upcoming work.
    • Collect subcontractor proposals for bids in a timely manner as listed in KPI’s.
    • Find subcontractors/Get subcontractors prequalified. 
  • Project Scoping: 
    • Assist with scoping out new projects to determine which subcontractors should be on the bidding list.
    • Work with Project Executive to ensure all necessary trades are included in scope.  
    • Create project binder with all documentation for handoff meetings.
    • Schedule all handoff meetings within 1 week of bid signing. 
  • Municipalities Coordination & Communication
    • Collecting information & documentation for bid applications.
    • Prepare all bid application documentation and submit bids.
    • Following up on all outstanding bids with public entities.
  • Bonding:
    • Communicate with bonding agents for needed bid bonds/P&P bonds.
    • Generate Bonding AP report and provide monthly for finance team.
    • Provide PM’s with all project related bonding invoices.
  • Metric Tracking:
    • Update Copper regularly with subcontractors, clients, and projects
    • Maintain Sales pipelines in HubSpot
    • Run reports and provide pipeline and sales metrics through HubSpot or google sheet metric page. 
    • Report bonding amounts for outstanding invoices to the finance team.
  • Sales Team Meetings:
    • Be at all Sales Team meetings.
    • Coordinate or Attend site visit meetings.
    • Participate and engage in all Quarterly Sales meetings.