Proposal Writer

Roles & Responsibilities

• Writes clear, persuasive, and articulate proposal sections in response to RFIs and RFPs; synthesizes technical and other ideas from existing content and input from subject matter experts into easily understandable text; reviews and rewrites proposal sections and related proposal documents for complex US State and Federal solicitations with a focus on IT consulting and modernization.
• Uses journalistic techniques to interview technical subject matter experts, research and gather pertinent information to integrate in proposals.
• Seamlessly weaves strategic elements - win themes, key messaging - and solutions into proposal narrative producing cohesive, client-centric, responsive, and compliant content.
• Builds strong relationships and functional alignment with subject matter experts creating depth of knowledge in select areas; can also function, when proposal volume warrants, as a generalist.
• Collaborates closely with the content development team to regularly share material that can be repurposed for future repeatable use.
• Identifies, highlights, resolves, mitigates, and escalates gaps in content.
• Researches technical or business topics as necessary to ensure complete and accurate content.
• Manages multiple writing assignments and prioritizes appropriately to meet strict deadlines.
• Balances multiple proposals simultaneously, working closely with internal clients (e.g., sales, account management, SMEs) to achieve common aims.
• Achieves a 100% on-time proposal response rate; stickler for meeting internal deadlines; professional, persistent champion of deadline adherence from SMEs and other proposal stakeholders.
• Actively engages in all proposal-related meetings (e.g., kickoff, solution, status).
• Reviews and edits proposal responses.
• Adheres to style guide and brand standards for tone and style.
• Identifies and integrates graphics that complement text and enhance messaging.
• Understands our clients’ needs and the company’s value proposition, capabilities, business objectives. and competitive landscape.
• Participates in and applies proposal training as an active, engaged learner.
• Exhibits our culture and values.
   

Technical/Functional Skills

• Has a bachelor’s or master's degree in communications, English, or similar, or in lieu of a degree, equivalent relevant work experience.
• Displays mastery in technical writing and editing.
• Demonstrates command of standard American English; known as a grammar nerd.
• Has experience working in a growth-oriented environment with sales and/or account management teams.
• Has a strong sense of urgency and thrives in a deadline-driven environment.
• Experience and a high level of comfort reading and writing about highly technical content.
• Possesses ability to understand and effectively convey subject matter to audiences ranging from lay readers to experts.
• Proficient in MS Office Suite with working knowledge of GenAI tools a plus.
• Possesses strong organization skills, high level of attention to detail and problem-solving skills.
• Association of Proposal Management Professionals (APMP) involvement and/or certifications preferred.
• Must be able to work effectively with minimal supervision.