Outreach Assistant and Volunteer Program Assistant (Limited Duration)

Job Summary

This is a part-time Limited Duration opportunity that is intended to last for 12 months from the date of hire.  

Make an impact:  
The City of Salem is seeking to hire two PTE Career Office Assistants, a Volunteer Usage Assistant and a Fundraising/Events Assistant, to join the team at Center 50+. Both positions are part-time (20 hours per week) and play an important role in supporting the daily operations of Center 50+, including volunteer coordination and fundraising/special events.

This is the perfect opportunity for individuals who enjoy working with older adults and contributing to a strong sense of community. Successful candidates will represent Center 50+ with enthusiasm and demonstrate a solid background in customer service. 

Learn and grow: 
This part-time limited duration position could open doors to future full-time career opportunities. Be part of an organization that provides professional growth, a family-friendly work environment, and a great family-work life balance.
 
What you will do: 
The Office Assistant Volunteer Usage Assistant is responsible for maintaining and updating the volunteer database by processing applications, renewals, and resignations. This role also involves coordinating volunteer requests, generating reports, and maintaining the volunteer calendar of events.

The Office Assistant Fundraising/Events is responsible for maintaining and updating the donor database and offering assistance at fundraising and special events.

We are looking for individuals who are confident in coordinating multiple tasks and possess excellent communication and organizational skills. Additional preference will be given to candidates who have experience with data management and are bilingual in English and Spanish. 

The ideal candidate will have strong interpersonal skills, experience working with a diverse community, excellent customer service abilities, and the capacity to problem solve and take initiative. 

Learn more about the Senior and Center 50+ at: https://www.cityofsalem.net/community/seniors-and-center-50

Additional information on job responsibilities:

• Provide excellent customer service by explaining programs & activities, including all programs that utilize volunteers.
• Provide regular coverage of outreach table in Connections Center and participate off-site at WOW Van and Villages Network events as needed, including promoting Center 50+ programs and services at information fairs & other events
• Receive and respond to calls and emails, redirecting them to other employees when appropriate and/or making outside referrals when necessary
• Schedule appointments with volunteers for initial interviews, trainings, and on-going volunteer tasks.
• Assist in organizing meetings and workshops, including reserving meeting sites, arranging refreshments, preparing agendas, taking and distributing minutes, issuing required notifications, and maintaining pertinent records
• Support the creation and distribution of various types of printed materials.  (e.g., forms, reports, correspondence, flyers, lists, schedules, etc.)
• Assist with the onboarding process and retention of all volunteers, including participation in the interviews, training activities, and recognition events.  
• Assist in maintaining the Center’s social media presence on Facebook and Instagram.
• Perform other duties as assigned.

What can we offer you for all your hard work?

• Medical, dental, and vision coverage for you and your family (prorated for partial enrollees).
• Paid vacation and sick time in accordance with City policies.
• Competitive pay.
• Employer-paid PERS contribution of 6%.
• Opportunity for voluntary pre-tax contributions to a 457b account.
• Health care and dependent care flexible spending accounts.
• Voluntary long-term care.
• Employee wellness program.
• Employee assistance program.
• Employee health clinic.
• Position schedule is Monday - Saturday with varied hours, between the hours of 10:00 a.m. to 3:00 p.m., and occasional evening or weekend shifts. 
• The City of Salem offers a comprehensive and equitable base salary within the listed range based on your experience, skills, and education. We encourage you to clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Learn more about Equal Pay.

What are the minimum qualifications? 

• Must pass the pre-employment background check, and depending on area of assignment, may be required to pass a drug test (including marijuana).
• Must have an Oregon Driver license and meet the City of Salem's driving standards.
• A high school diploma or GED, and two (2) years of experience in general clerical/reception work involving public contact in person and providing administrative support, or any combination of experience and training that demonstrate possession of the knowledge, skills, and abilities as listed, and ability to perform the essential job functions.
• Hiring managers do not have access to view resumes as part of the application review process, please make sure to give detailed information in your application that includes your experience, knowledge, skills, and abilities as requested in the supplemental questions and job advertisement.

 
Preferred Qualifications (Not required to apply):
 

• Bilingual Spanish skills preferred.
• Coursework in business technology or a related field that included office procedures and computer operations preferred. 
• A typing certificate may be required for certain assignments.
• Two (2) years’ experience working directly with older adults.

 
What you will bring along:

• Experience working with senior populations; 
• Experience in training and supervising volunteers to ensure efficient program operations; 
• Experience managing calendars and coordinating staff schedules;
• Knowledge of desktop publishing and website maintenance, with strong mastery of computer systems and software;
• Excellent communication skills.

About us:
Salem is the second largest city in Oregon and the capital city. Centrally located in the Willamette Valley, Salem is 49 square miles in size and extends across to counties, Marion and Polk. The community has well-established neighborhoods and carefully preserved historic buildings with wide diversity and a family-friendly ambiance. The city is home to nearly 180,000 residents. For a full community profile detailing demographics and housing statistics, visit the City of Salem website.

The City of Salem organization has eight primary departments: Community Services, Finance, Fire, Enterprise Services, Legal, Police, Public Works, and Community Planning and Development. Several departments also have functional divisions within their department. The City of Salem employs roughly 1,350 talented and dedicated staff members and works collaboratively with five labor unions.

Where can I find out more about the position?
Go to the menu option for Class Specifications and search for Office Assistant.
 
How can I apply?
The City of Salem invites individuals of all diverse communities and backgrounds to apply for our available job opportunities as we strive to provide the best service to everyone. The City of Salem is committed to providing equal employment opportunities to all and has a culture that values diversity, equity, and inclusion. We believe that by welcoming differences, encouraging new ideas and views, listening to, and learning from each other, we are better able to serve the community.
   
To apply, click on the green “Apply” button to complete your application. Make sure that you specify how you meet the qualifications outlined in the class specification and complete the application.
   
Applicants that meet the minimum qualifications as outlined above but not selected for this position may be placed on an eligibility list, and candidates may be hired from the list. Eligibility lists are valid for six months. The City will send email notifications to eligible candidates about potential hiring opportunities so please ensure your email settings accept our system generated email notifications.
 
You may subscribe for automatic notification of job openings at the City through the Job Interest Cards – sign up today!
 
For more information about employment at the City of Salem, please visit our website at www.cityofsalem.net/jobs.
 

This announcement is not an implied contract and may be modified or revoked without notice.