Executive Director of Human Resources

JOB TITLE:           Executive Director of Human Resources       

HOUR STATUS: Exempt

REPORTS TO:       Chief of Staff                                              

PAY GRADE: AP7      

DEPT./SCHOOL:    Human Resources

PRIMARY PURPOSE:

Responsible for overall management of the district’s human resources function. Lead the strategic planning and implementation of human resource programs to include recruitment and retention, professional and auxiliary staffing, performance appraisal, employee relations, and benefits. Recommend and implement legally sound and effective human resource management programs, policies, and practices.

QUALIFICATIONS:

Education/Certification:

Bachelor’s degree in human resources, organizational development, business, educational administration

Master’s degree or Texas principal’s certification (preferred)

Special Knowledge/Skills:

Knowledge of selection, training, and supervision of personnel

Knowledge of wage and salary, benefits, and performance appraisal administration

Knowledge of general and education employment law and hearing procedures

Ability to implement policy and procedures

Ability to use software to develop spreadsheets, perform data analysis, and do word processing (Skyward Human Resources, Red Rover)

Ability to manage budget and personnel

Excellent public relations, organizational, communication and interpersonal skills

Ability to speak effectively before groups of employees, the school board, or other organizations

Experience:

Three years successful administrative experience or an equivalent amount of human resource management experience in the private sector

MAJOR RESPONSIBILITIES AND DUTIES:

Human Resource Department Management

Create and execute plan for human resources in alignment with district core values as adopted by the board and the district’s strategic plan. Identify current and future needs of the district and align processes and procedures including recruitment, selection, on-boarding, professional and leadership development, training, evaluation, and retention strategies.

Create and execute a position control process and establish staffing matrices to ensure appropriate staffing for all campuses and departments to maximize staffing efficiency and productivity.

Direct staff budgeting and projections for upcoming school years. Work directly with the payroll department and PEIMS Coordinator to align the departments to meet state requirements and district goals.

Determine the HR training needs throughout the school district and develop and plan training programs to meet the established needs. Implement both on-going and special interest training programs.

Direct the planning, development, coordination, and evaluation of operations of the human resources department including establishing department goals and objectives.

Direct and monitor employee performance appraisal system and ensure that supervisors have proper training. Assist supervisors and principals with employee counseling, improvement plans, and due-process procedures, where needed.

Select, train, supervise, and evaluate HR staff and make sound recommendations relative to assignment, retention, discipline, and dismissal.

Ensure district compliance with federal and state laws and regulations.

Employment

Work with principals and other administrators to forecast staffing needs and develop staffing plans. Develop and implement recruitment and retention strategies and a screening and selection process for all employees.

Ensure that all teachers are highly-qualified and have the appropriate credentials for assignments.

Provide a system for new employees to acquire appropriate information, support, and training necessary for success on the job.

Oversee all aspects of contract administration.

Compensation and Benefits

Direct the administration of the district’s compensation program including job descriptions, salary surveys, and position reclassifications.

Serve as a resource to develop, implement, administer, and monitor procedures for salary administration and placement of new hires .

Employee Relations

Take a proactive role in identifying and responding to employee issues; work in collaboration with district leadership to ensure preemptive and effective employee communications.

Administer the employee grievance procedure adopted by the board. Direct the investigation, analysis, and decision making process regarding personnel problems and/or other related policy issues.

Interpret policies and procedures and ensure support of directors, officers, employees and other government agencies on employment, record keeping, retirement, grievance and other personnel matters and procedures.

Conduct annual research regarding employee satisfaction, morale, and communications. Monitor employee retention and turnover through analysis of data and exit interviews. Implement and oversee effective districtwide employee recognition programs.

Ensure that the employee handbook is created, updated annually, and distributed. Implement procedures to ensure that employees are informed of personnel policies, procedures, and programs that affect them.

Budget

Develop and administer the human resources budget based on documented needs and ensure that operations are cost effective and funds are management wisely

Records

Oversee personnel records management and ensure compliance with the state records management program. May serve as designated records management officer.

Compile, maintain, and file all reports, records, and other documents as required.

Other

Prepare and deliver written and oral presentations on HR and management issues to the board, principals, teachers, parents, and community groups. Attend regular meetings of the board.

Stay abreast of current research and best practices in human resources management and development in educational and non-education-related settings, and adjust plans, policies and procedures accordingly.

Ensure compliance with local, state and federal employment laws. Stay abreast of state and federal public policy changes that could impact the district.

Maintain an atmosphere of internal confidentiality of all matters concerning applicants, employees and former employees. 

Follow district safety protocols and emergency procedures.

Other duties assigned by the superintendent.

Supervisory Responsibilities:

Supervise, evaluate, and recommend hiring and dismissal of human resource department employees.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; frequent districtwide travel; occasional statewide travel and out-of-state travel

Mental Demands: Work with frequent interruptions, maintain emotional control under stress

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.

Copperas Cove ISD does not discriminate on the basis of race, color, national origin, sex, religion, disability, or age in its programs, activities or employment practices.

For inquiries regarding the non-discrimination policies, contact: Executive Director of Human Resources, (254) 547-1227, 408 S. Main, Copperas Cove, TX 76522